Administrative & Finance Coordinator — Higher Education

Laseagrant; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking an Office Support Specialist in the Department of Animal Sciences to provide administrative and financial support, manage workflows, and assist with event planning. The role emphasizes purchasing, travel arrangements, calendar management, and coordination across two locations within the university.

The position requires strong organization, proficiency with Office 365 tools, and experience in higher education or similar complex organizations.

Qualifications

• High school diploma or equivalent (credentials to be verified)
• Two years (24 months) from college coursework or work experience in office/clerical activities
• One year (12 months) of work experience at the second level of this series

Responsibilities

• Purchase supplies and equipment on various funds; document receipt; follow up with vendors on backorders
• Reconcile P-Card & T-Card transactions; provide expense justifications; stay updated on policies
• Arrange travel for faculty and staff; book flights, hotels, rental vehicles, and spaces
• Prepare travel reimbursements as Chrome River delegate; backup timesheet approvals for hourly staff
• Manage appointments in My.ACES; handle deposits and payments; assist in other related duties
• Receive calls/emails and relay messages; manage mail/packages; support teaching prep and calendars

Skills

Administrative support

Travel coordination

Office 365

Financial systems knowledge

Education

Bachelor’s Degree

Tools

Office 365 tools

Job description

University of Illinois Urbana-Champaign is seeking an Office Support Specialist in the Department of Animal Sciences to provide administrative and financial support, manage workflows, and assist with event planning. The role emphasizes purchasing, travel arrangements, calendar management, and coordination across two locations within the university.

The position requires strong organization, proficiency with Office 365 tools, and experience in higher education or similar complex organizations.