Brokerage Coordinator

Cobalt Search Ltd; New York (NY); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Base salary $70,000

Performance bonus 1% of revenue

Job summary

Cobalt Search Ltd in New York is seeking a Brokerage Coordinator to support ~20 agents, coordinating transactions from offer to close and managing listings, docs, signatures, and compliance. This role offers exposure to marketing, operations, and leadership, with strong collaboration across teams.

Ideal candidates bring 2+ years in real estate support, familiarity with NY sales/rentals, multi-agent coordination, and proficiency in HubSpot/Asana.

Qualifications

• 2+ years of recent experience as a Brokerage Coordinator or similar real estate support professional.
• Strong understanding of New York residential sales and rental transactions.
• Experience supporting multiple agents and transactions simultaneously.
• Experience using HubSpot, Asana, Slack, Google Workspace and Canva would be advantageous.
• Excellent organisation, communication and prioritization skills.
• A proactive and outcomes focused mindset.

Responsibilities

• Coordinating residential sales and rental transactions from offer acceptance through closing.
• Managing listings, documentation, signatures and compliance requirements.
• Coordinating photography, staging, advertising and property launches.
• Delivering marketing campaigns across social media, email and direct mail.
• Maintaining accurate data and workflows within HubSpot and Asana.
• Supporting agent accountability, communication and performance.
• Building relationships with attorneys, vendors, management companies and other stakeholders.

Skills

Real estate coordination

Multitasking

Communication

Organizational skills

Tools

HubSpot

Asana

Slack

Google Workspace

Canva

Job description

Job Description

Would you enjoy being the go to Brokerage Coordinator for a successful real estate team that invests in its people, values operational excellence and provides genuine day to day support?

Our client is a highly successful New York residential real estate business. Operating within a leading national real estate platform, the team combines the resources of a major organisation with the agility, culture and close knit environment of an independent business. Known for exceptional client service, operational excellence and long term relationship building, they continue to grow across sales, rentals, investments and new development.

We’re seeking a Brokerage Coordinator to sit at the center of the business, supporting approximately 20 agents and helping ensure transactions, listings, marketing activity and agent priorities progress smoothly.

This is a highly visible role that offers the opportunity to influence systems, processes and business performance while working closely with senior leadership.

What’s in it for you

• Base compensation of $70,000
• Additional performance compensation equivalent to 1% of team revenue
• Broad exposure across sales, rentals, marketing and new development
• Direct access to experienced leadership and coaching
• Opportunity to improve processes and shape operational best practice
• High autonomy within a supportive and collaborative environment

You’ll be responsible for

• Coordinating residential sales and rental transactions from offer acceptance through closing
• Managing listings, documentation, signatures and compliance requirements
• Coordinating photography, staging, advertising and property launches
• Delivering marketing campaigns across social media, email and direct mail
• Maintaining accurate data and workflows within HubSpot and Asana
• Supporting agent accountability, communication and performance
• Building relationships with attorneys, vendors, management companies and other stakeholders

You’ll need

• 2+ years of recent experience as a Brokerage Coordinator or similar real estate support professional
• Strong understanding of New York residential sales and rental transactions
• Experience supporting multiple agents and transactions simultaneously
• Experience using HubSpot, Asana, Slack, Google Workspace and Canva would be advantageous
• Excellent organisation, communication and prioritization skills
• A proactive and outcomes focused mindset

Location

Hybrid position, 4 days per week remote, every Wednesday in person at their Union Square office. Occasional evening and weekend communication may be required, along with attendance at 3 to 4 industry events each year.

Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law.

Every application will be reviewed by a real person and responded to.