Agent Services Coordinator

Brown Harris Stevens; Montclair (NJ); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Full-time position

Benefits package

Job summary

Brown Harris Stevens Residential Sales, LLC is a luxury real estate firm seeking an organized administrative assistant in Montclair, NJ. You will maintain listings, support the Director, and coordinate between agents and marketing.

The role requires confidentiality, MS Office proficiency, and familiarity with Real Plus/Listings systems. Prior real estate admin experience (2–3 years) is preferred. This is a full-time position with benefits.

Qualifications

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills.
• Must learn and demonstrate working knowledge of Real Plus/Listings Systems.
• Maintain the highest level of confidentiality. Handle sensitive material.
• Strong organizational/time management skills; manage multiple tasks and deadlines.
• 2-3 years of administrative support experience, preferably in Real Estate or Sales.

Responsibilities

• Enter and update listings & open houses.
• Assist Director with administrative and operational needs of the office.
• Coordinate between Agents and Departments (marketing & listings).
• Accurately type and copy board packages as instructed by agents.
• Provide administrative support (letters, copying, faxing, mailings, etc.).
• Assist agents with uploading photos and responding to client inquiries.
• Order/trac​k business cards and name plates for agents.
• Format and produce marketing materials and presentations.

Skills

MS Office proficiency (Word, Excel, PP

Education

Associates or Bachelor's degree preferred

Tools

Real Plus/Listings Systems

Job description

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction.

With offices in New York City, New Jersey, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Job Duties

• Enter listings/update listings & open houses
• Assist Director with administrative and operational needs of the office
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including marketing & listings, etc
• Accurately type and copy board packages as instructed by agents
• Provide administrative support to agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist agents with uploading photos for their listings and responding to general client inquiries
• Order/track business cards and name plates for all agents
• Process mail, and other packages delivered
• Ensure consistency and standards are met on all work products
• Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity
• Provide back-up administrative support as needed
• Assist with special projects as needed
• Setup webinars
• Assist with Mailers, processing, creating, folding, & stuffing – as well as printing & labeling
• Oversee & assist with the in-house camera
• Run client approved credit reports
• Update & track window displays
• Cover reception area when needed (and all of reception duties)
• Provides assistance with marketing
• Manages office social media accounts

Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Power Point, PDF Converter, and Outlook
• Ability to learn and demonstrate excellent working knowledge of Real Plus/Listings Systems
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines
• Associates or Bachelor’s degree preferred
• 2 years or more of real estate or related industry experience highly desirable
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment

Benefits

Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.

This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.

Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Why Join Us?

Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more.

Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within.

Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.

If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us!

Benefits

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$45,000 - $48,000 annual salary

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.