Brokerage/ Sales Coordinator

Burnett Specialists Staffing | Recruiting; West University Place (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Free parking

Job summary

Burnett Specialists Staffing | Recruiting seeks a proactive Marketing & Brokerage Operations assistant in Houston, TX. This role supports marketing, operations, admin, and financial functions within a fast-paced brokerage team.

You will create marketing materials with Adobe InDesign/Photoshop/Illustrator, manage listings on primary platforms, and coordinate campaigns and reports while maintaining CRM data accuracy. This position is in-office with future flexibility after six months.

Qualifications

• 1-3+ years supporting multiple people in commercial real estate or professional services.
• Bachelor's degree preferred but not required.
• Outstanding organizational and project management skills.
• Confident taking charge of a project to meet goals.
• Self-starter with ability to work independently.
• Excellent written and oral communications; concise.

Responsibilities

• Produce marketing deliverables using Adobe Creative Suite.
• Maintain property listings on CoStar, LoopNet, View the Space and company site.
• Execute email marketing campaigns with segmentation and reporting.
• Coordinate vendors for photography and videography.
• Ensure materials reflect real-time availability and meet standards.
• Support special marketing and office projects as time allows.
• Adobe CS experience strongly preferred; training available for strong learners.
• Manage CRM data and client reports.

Skills

Project management

Written & verbal communication

Teamwork

Detail oriented

Self-starter

Education

Bachelor's degree

Tools

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Canva

Job description

• Role Type: Indefinite Contract (Potential for Future Hire- no timeline for this)
• Location: Houston, Texas (Galleria area)
• Parking: Free
• Work Arrangement: 100% in-office (future flexibility after 6 months - 1 WFH day/week)
• Schedule: Monday-Friday, 8:00 AM-5:00 PM

The ideal candidate is:

• Outgoing, confident, persistent, and service-driven
• Resourceful and autonomous - able to track down answers independently without waiting or asking
• Comfortable taking ownership of projects quickly
• Not shy, speaks up, jumps in, and brings a "Put me in, Coach" mindset with a strong service mentality
• Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator)
• Commercial Real Estate or real-estate operations experience

Culture Snapshot

• Friendly, collaborative, team-first environment
• Strong sense of support - you'll always have access to answers and guidance if needed
• Non-micromanaged and autonomous work expectations
• New hires succeed best when they are proactive, outspoken, and take initiative early

Role Overview

This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across marketing, operations, administrative, and financial functions.

The environment is fast-paced, collaborative, friendly, and team-oriented, with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.

Key Responsibilities

Marketing Execution (Primary Focus)

You will produce marketing deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator

Responsibilities include:

• Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
• Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
• Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
• Developing creative briefs and collaborating with internal and external creative partners
• Coordinating vendors for property photography and videography
• Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
• Supporting special marketing and office projects as time allows
• Adobe Creative Suite experience is strongly preferred, but Adobe tools and internal workflows can be taught to a highly resourceful learner.

Brokerage Operations

• Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
• Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets
• Contribute to standardized client-reporting documents
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Collect broker expense receipts according to the T&E policy

Administrative and Office Support

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
• Supporting team initiatives with a strong service mindset

Required Qualifications

• 1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Bachelor's Degree is highly preferred but not required.
• Outstanding organizational and project management skills
• Comfortable and confident taking charge of a project or situation in order to meet business/client goals
• Self-starter; able to start and complete projects independently
• Excellent written and oral communications; conveys ideas clearly and concisely
• Team-oriented; works well with others in a cross-functional way to get the job done
• Impeccable attention to detail; completed projects and tasks with thoroughness at each step
• Advanced Microsoft Office product knowledge ? Excel, Word, PowerPoint, Outlook, Teams
• Canva experience is a plus
• Experience with Adobe Creative Suite products, including InDesign, Photoshop, and Illustrator - Required
• Ability to learn new software and in-house platforms

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