Sales Coordinator

Brown Harris Stevens Development Marketing; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

Brown Harris Stevens Development Marketing is seeking a Full-Time Sales Coordinator to support the Sales Team in New York. The role is onsite, with daily office operations, CRM data management, and coordination of client and broker appointments.

You will assist with documentation, reporting, and marketing events, collaborating closely with esteemed agents and developers. Ideal candidates have 2+ years in admin or real estate support, strong organizational skills, and proficiency with CRM systems

Qualifications

• 2+ years of administrative, real estate, or sales support experience preferred.
• Experience with CRM systems (e.g., Salesforce, HubSpot, or similar).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy in data entry and reporting.
• Proficiency in Microsoft Office and/or Google Workspace.

Responsibilities

• Manage daily operations of the sales office, ensuring model units are presentable and fully functional.
• Respond to all email and phone inquiries in a timely and professional manner.
• Schedule and coordinate appointments with brokers and direct clients.
• Distribute and track required documentation via e-signature platforms.
• Maintain records in the CRM system with lead and inquiry tracking and appointment details.
• Generate and distribute reports, including weekly/daily sales reports and lead tracking.
• Support transaction management by updating deal status, contracts, and closings in internal systems.
• Coordinate weekly team meetings, agendas, and meeting minutes.
• Assist with marketing initiatives and event coordination, including RSVP tracking and vendor management.

Skills

CRM experience

Organizational skills

Communication

Attention to detail

Office suite proficiency

Tools

Salesforce

HubSpot

Job description

The Company:

Brown Harris Stevens Development Marketing specializes in the marketing, sales and leasing of exceptional new residential developments. BHSDM’s comprehensive services deliver a meticulous approach to the development process including site analysis, market research, predevelopment planning, design consultation, strategic marketing, and focused sales and leasing. With a foundation rooted in collaboration, every stage of the process is approached with innovative thinking, the latest technologies, unrivaled market knowledge, and rigorous attention to detail. As a division of Brown Harris Stevens, the recognized real estate industry leader since 1873, all projects are supported by experienced professionals throughout New York, New Jersey, Connecticut, Florida and select global partners.

BHSDM is seeking a Full-Time Sales Coordinator to provide administrative support to the Sales Team. This position is a key member of the team and provides the opportunity to engage with the city’s most esteemed agents, developers, and designers. The position is performed onsite, in-person

Key Responsibilities

• Manage daily operations of the sales office, ensuring model units are presentable and fully functional
• Respond to all email and phone inquiries in a timely and professional manner
• Schedule and coordinate appointments with brokers and direct clients
• Distribute and track required documentation (construction waivers, disclosures, etc.) via e-signature platforms
• Maintain accurate and up-to-date records in the CRM system, including:
  • Lead and inquiry tracking
  • Appointment and registration details
  • Client feedback and follow-ups
• Generate and distribute reports, including weekly/daily sales reports, customer activity reports, and lead tracking
• Support transaction management by updating deal status, contracts, and closings in internal systems
• Coordinate weekly team meetings, agendas, and meeting minutes
• Assist with marketing initiatives and event coordination, including RSVP tracking and vendor management
• Track and manage inventory of marketing materials and office supplies
• Troubleshoot office technology and operational issues by coordinating with vendors to resolve internet, phone, printer, and other office equipment issues in a timely manner.

Qualifications

• 2+ years of administrative, real estate, or sales support experience preferred
• Experience working with CRM systems (e.g., Salesforce, HubSpot, or similar)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• High attention to detail and accuracy in data entry and reporting
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to work independently and collaboratively in a team environment

Schedule

Monday-Friday 10am-6 pm

Salary Range: $80,000-$85,000