Hybrid Brokerage Coordinator — Real Estate Ops

Cobalt Search Ltd; New York (NY); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Base salary $70,000

Performance bonus 1% of revenue

Job summary

Cobalt Search Ltd in New York is seeking a Brokerage Coordinator to support ~20 agents, coordinating transactions from offer to close and managing listings, docs, signatures, and compliance. This role offers exposure to marketing, operations, and leadership, with strong collaboration across teams.

Ideal candidates bring 2+ years in real estate support, familiarity with NY sales/rentals, multi-agent coordination, and proficiency in HubSpot/Asana.

Qualifications

• 2+ years of recent experience as a Brokerage Coordinator or similar real estate support professional.
• Strong understanding of New York residential sales and rental transactions.
• Experience supporting multiple agents and transactions simultaneously.
• Experience using HubSpot, Asana, Slack, Google Workspace and Canva would be advantageous.
• Excellent organisation, communication and prioritization skills.
• A proactive and outcomes focused mindset.

Responsibilities

• Coordinating residential sales and rental transactions from offer acceptance through closing.
• Managing listings, documentation, signatures and compliance requirements.
• Coordinating photography, staging, advertising and property launches.
• Delivering marketing campaigns across social media, email and direct mail.
• Maintaining accurate data and workflows within HubSpot and Asana.
• Supporting agent accountability, communication and performance.
• Building relationships with attorneys, vendors, management companies and other stakeholders.

Skills

Real estate coordination

Multitasking

Communication

Organizational skills

Tools

HubSpot

Asana

Slack

Google Workspace

Canva

Job description

Cobalt Search Ltd in New York is seeking a Brokerage Coordinator to support ~20 agents, coordinating transactions from offer to close and managing listings, docs, signatures, and compliance. This role offers exposure to marketing, operations, and leadership, with strong collaboration across teams.

Ideal candidates bring 2+ years in real estate support, familiarity with NY sales/rentals, multi-agent coordination, and proficiency in HubSpot/Asana.