Brand Operations Coordinator — Events & Logistics

Paddock; Florida; Presencial; USD 70.000 - 100.000; Tempo integral

Resumo da vaga

NASCAR is seeking a Senior Coordinator, Business Operations to provide day-to-day operational support to the Brand Operations team in Charlotte. You will coordinate processes across Finance, Legal, HR, IT, and other internal functions while managing calendars, vendor relations, and race weekend logistics.

In this role, you will ensure smooth execution of department events, onboarding, and shared resources, while maintaining meticulous documentation and timely communication with employees,

Qualificações

• Bachelor's degree or equivalent combination of education and experience.
• Four (4)+ years of experience supporting business operations, project coordination, event logistics, administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Experience supporting cross-functional processes involving Finance, Legal, Human Resources, IT, or other business functions.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, PowerPoint, Word, and SharePoint.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with employees, executives, vendors, partners, and external stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to adapt quickly to changing priorities and operate effectively in a fast-paced environment.

Responsabilidades

• Provide day-to-day administrative and operational support to Business Operations leadership and team.
• Coordinate departmental processes involving Finance, Legal, Human Resources, IT, and other internal business functions.
• Manage purchase requests, invoice processing, expense tracking, vendor coordination, and other operational workflows.
• Manage departmental calendars, project trackers, contact lists, and shared resources.
• Manage the scheduling and logistics for internal planning sessions.
• Oversee and facilitate the execution of department events.
• Manage department/team onboarding activities for new team members.
• Create and manage department documentation, templates, and operating procedures; identify gaps and update as needed.
• Create and manage master attendance lists for employees, executives, partners, vendors, and invited guests.
• Oversee procurement and distribution of event credentials, parking passes, hospitality access, garage access, and other permissions.
• Manage race weekend information, including schedules, maps, directions, and credential instructions; ensure timely updates.
• Partner with Event Operations and other departments to fulfill logistical needs.
• Respond quickly, in real time, to race weekend changes, maintaining organization and customer service.
• Help ensure employees, partners, and guests have seamless experiences at NASCAR events.
• Travel: 5% including weekends.

Formação

Bachelor's degree

Ferramentas

Microsoft Office

Excel

Outlook

PowerPoint

Word

SharePoint

Descrição da vaga

NASCAR is seeking a Senior Coordinator, Business Operations to provide day-to-day operational support to the Brand Operations team in Charlotte. You will coordinate processes across Finance, Legal, HR, IT, and other internal functions while managing calendars, vendor relations, and race weekend logistics.

In this role, you will ensure smooth execution of department events, onboarding, and shared resources, while maintaining meticulous documentation and timely communication with employees,