Brand Operations Lead, Events & Logistics

Racing America Inc.; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

NASCAR seeks a Senior Coordinator, Business Operations in Charlotte, NC to drive operational excellence across the Brand organization. You will coordinate processes, manage calendars, vendor relations, and race-weekend logistics to ensure seamless experiences for employees, partners, and guests.

The role requires strong organization, attention to detail, and the ability to juggle multiple projects in a fast-paced environment.

Qualifications

• .
• Bachelor's degree or equivalent combination of education and experience.
• Four (4)+ years of experience supporting business operations, project coordination, event logistics, administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Experience supporting cross-functional processes involving Finance, Legal, Human Resources, IT, or other business functions.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with employees, executives, vendors, partners, and external stakeholders.
• Customer-service mindset with a focus on delivering exceptional support and seamless experiences.

Responsibilities

• Provide day-to-day administrative and operational support to Business Operations leadership and team.
• Coordinate departmental processes involving Finance, Legal, Human Resources, IT, and other internal business functions.
• Manage purchase requests, invoice processing, expense tracking, vendor coordination, and other operational workflows.
• Manage departmental calendars, project trackers, contact lists, and shared resources.
• Manage the scheduling and logistics for internal planning sessions
• Oversee and facilitate the execution of department events.
• Manage department/team onboarding activities for new team members.
• Create, and/or manage the creation of, department documentation, templates, and operating procedures; identify gaps, discrepancies, outdated information, etc. and complete and/or facilitate updates when needed.
• Create and manage master attendance lists for NASCAR employees, executives, partners, vendors, and invited guests.
• Oversee procurement and distribution of event credentials, parking passes, hospitality access, garage access, and other event permissions.
• Manage the creation and distribution of comprehensive race weekend information, including schedules, maps, directions, and credential instructions; identify when updates are needed and ensure relevant parties receive accurate, up-to-date information in a timely manner.
• Partner with Event Operations and other NASCAR departments to fulfill logistical needs as necessary.
• Respond quickly, in real time, to race weekend changes, maintaining a high level of organization and customer service.
• Help ensure employees, partners, and guests have a seamless experience at NASCAR events.
• Travel: 5% including weekends

Skills

Strong organizational skills

Verbal and written communication

Customer-service mindset

Cross-functional collaboration

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

NASCAR seeks a Senior Coordinator, Business Operations in Charlotte, NC to drive operational excellence across the Brand organization. You will coordinate processes, manage calendars, vendor relations, and race-weekend logistics to ensure seamless experiences for employees, partners, and guests.

The role requires strong organization, attention to detail, and the ability to juggle multiple projects in a fast-paced environment.