Senior Coordinator, Brand Operations

NASCAR; Florida; Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

NASCAR is seeking a Senior Coordinator, Business Operations to provide day-to-day operational support to the Brand Operations team in Charlotte. You will coordinate processes across Finance, Legal, HR, IT, and other internal functions while managing calendars, vendor relations, and race weekend logistics.

In this role, you will ensure smooth execution of department events, onboarding, and shared resources, while maintaining meticulous documentation and timely communication with employees,

Formación

• Bachelor's degree or equivalent combination of education and experience.
• Four (4)+ years of experience supporting business operations, project coordination, event logistics, administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Experience supporting cross-functional processes involving Finance, Legal, Human Resources, IT, or other business functions.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, PowerPoint, Word, and SharePoint.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with employees, executives, vendors, partners, and external stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to adapt quickly to changing priorities and operate effectively in a fast-paced environment.

Responsabilidades

• Provide day-to-day administrative and operational support to Business Operations leadership and team.
• Coordinate departmental processes involving Finance, Legal, Human Resources, IT, and other internal business functions.
• Manage purchase requests, invoice processing, expense tracking, vendor coordination, and other operational workflows.
• Manage departmental calendars, project trackers, contact lists, and shared resources.
• Manage the scheduling and logistics for internal planning sessions.
• Oversee and facilitate the execution of department events.
• Manage department/team onboarding activities for new team members.
• Create and manage department documentation, templates, and operating procedures; identify gaps and update as needed.
• Create and manage master attendance lists for employees, executives, partners, vendors, and invited guests.
• Oversee procurement and distribution of event credentials, parking passes, hospitality access, garage access, and other permissions.
• Manage race weekend information, including schedules, maps, directions, and credential instructions; ensure timely updates.
• Partner with Event Operations and other departments to fulfill logistical needs.
• Respond quickly, in real time, to race weekend changes, maintaining organization and customer service.
• Help ensure employees, partners, and guests have seamless experiences at NASCAR events.
• Travel: 5% including weekends.

Educación

Bachelor's degree

Herramientas

Microsoft Office

Excel

Outlook

PowerPoint

Word

SharePoint

Descripción del empleo

At NASCAR, you will work alongside passionate people creating experiences fans feel and helping shape the future of sports and entertainment.

NASCAR is seeking a Senior Coordinator, Business Operations based in Charlotte, North Carolina, to help drive operational excellence across the NASCAR Brand organization. This role serves as a central point of coordination for departmental operations, business processes, and race weekend logistics, ensuring employees, partners, and guests have a seamless experience both in the office and at NASCAR events. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where collaboration, adaptability, and exceptional execution are critical to success.

What You’ll Do

• Provide day-to-day administrative and operational support to Business Operations leadership and team.
• Coordinate departmental processes involving Finance, Legal, Human Resources, IT, and other internal business functions.
• Manage purchase requests, invoice processing, expense tracking, vendor coordination, and other operational workflows.
• Manage departmental calendars, project trackers, contact lists, and shared resources.
• Manage the scheduling and logistics for internal planning sessions
• Oversee and facilitate the execution of department events.
• Manage department/team onboarding activities for new team members.
• Create, and/or manage the creation of, department documentation, templates, and operating procedures; identify gaps, discrepancies, outdated information, etc. and complete and/or facilitate updates when needed.
• Create and manage master attendance lists for NASCAR employees, executives, partners, vendors, and invited guests.
• Oversee procurement and distribution of event credentials, parking passes, hospitality access, garage access, and other event permissions.
• Manage the creation and distribution of comprehensive race weekend information, including schedules, maps, directions, and credential instructions; identify when updates are needed and ensure relevant parties receive accurate, up-to-date information in a timely manner.
• Partner with Event Operations and other NASCAR departments to fulfill logistical needs as necessary.
• Respond quickly, in real time, to race weekend changes, maintaining a high level of organization and customer service.
• Help ensure employees, partners, and guests have a seamless experience at NASCAR events.
• Travel: 5% including weekends

What You’ll Bring

• Bachelor's degree or equivalent combination of education and experience.
• Four (4)+ years of experience supporting business operations, project coordination, event logistics, administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Experience supporting cross-functional processes involving Finance, Legal, Human Resources, IT, or other business functions.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, PowerPoint, Word, and SharePoint.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with employees, executives, vendors, partners, and external stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to adapt quickly to changing priorities and operate effectively in a fast-paced environment.
• Customer-service mindset with a focus on delivering exceptional support and seamless experiences.

Why This Role?

This is a project management opportunity to play a central role in supporting the NASCAR Brand organization and helping teams operate efficiently throughout the racing season. You'll work across multiple business functions, coordinate race weekend logistics, support department operations, and help deliver seamless experiences for employees, executives, partners, and guests. From managing critical business processes to supporting high-profile NASCAR events, you'll gain broad exposure to the business while making a visible impact on the organization's success.

Behind every race weekend are talented people helping shape the future of sports and entertainment. If you are ready to make an impact alongside passionate teammates, we encourage you to apply.

Our people are the key to our success. That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

We are looking for your voice, your ideas, and your perspective. To help us get to know you accurately and keep the process fair for everyone, we ask that interviews and assessments be completed without the support of AI-generated content or automated assistance.