Brand Management Administrative Coordinator

Global Merchandising Services; West Hollywood (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Global Merchandising Services is seeking a Brand Management Assistant to provide high-level administrative support to the VP Brand Management and Senior Brand Manager in West Hollywood. You will manage calendars, coordinate travel, and prepare materials to keep leadership organized and efficient.

The role requires strong organization, discretion, and excellent communication with senior leaders, clients, and internal teams.

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, Music Business, or related field preferred.
• 2 years of administrative, coordinator, or related experience in music, entertainment, merchandising, marketing, or another fast-paced environment preferred.
• Interest in music, entertainment, merchandising, E-Commerce, Retail, Licensing, and/or artist management.
• Exceptional organization, attention to detail, and follow-through.
• High level of professionalism, discretion, responsiveness, and sound judgment.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly as business needs change.
• Strong proofreading skills and ability to accurately track details, approvals, and deadlines.
• Proactive approach with the ability to anticipate needs and identify outstanding items.
• Ability to communicate professionally with senior leadership, clients, artist management, and internal teams.
• Proficiency in Microsoft Office Suite and ability to quickly learn Asana and other project-management platforms.
• Ability to work independently while understanding when an item requires escalation.

Responsibilities

• Manage calendars and coordinate internal and external meetings for Brand Management leadership.
• Coordinate business travel, including flights, hotels, transportation, itineraries, and travel changes.
• Assist with expense reports and other office tasks and administrative support as needed.
• Attend designated meetings, take notes, distribute recaps/action items, and track follow-ups.
• Prepare and organize meeting materials, decks, and documents as needed.
• Coordinate meeting logistics, including conference rooms, catering, visitors, and parking.
• Coordinate product and sample shipments, including labels, couriers, and tracking.
• Maintain ticket requests and guest lists and add applicable shows and events to leadership calendars.
• Provide occasional office and administrative support to the COO & CEO as requested.
• Manage competing priorities using a daily/weekly priority tracking system that lists requests from the VP/Senior Brand Manager, executive leadership (CEO/COO), and cross-departmental teams.

Skills

Organization

Detail-oriented

Communication skills

Prioritization

Proofreading

Discretion

Professional communication

Independence

MS Office proficiency

Asana (project management)

Education

Bachelor’s degree in Business, Marketing, Communications, Music Business, or related field

Tools

Microsoft Office Suite

Asana

Job description

Global Merchandising Services is seeking a Brand Management Assistant to provide high-level administrative support to the VP Brand Management and Senior Brand Manager in West Hollywood. You will manage calendars, coordinate travel, and prepare materials to keep leadership organized and efficient.

The role requires strong organization, discretion, and excellent communication with senior leaders, clients, and internal teams.