Brand Licensing & Operations Specialist

Rochester Optical; City of Rochester (NY); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Rochester Optical is seeking a Licensing & Brand Operations Administrator to support the day-to-day management of licensed brands, approval workflows, marketing coordination, design administration, and cross-functional project tracking.

The role ensures compliance with licensor requirements, tracks approvals and deadlines, maintains licensing documentation, and facilitates communication between internal teams and external partners.

Qualifications

• Bachelor degree or equivalent experience in business, marketing, communications, brand management, merchandising, product development, or related field.
• Experience in licensing, marketing coordination, brand operations, project administration, consumer products, retail, or creative workflow support preferred.
• Strong Microsoft Office skills, especially Excel, Word, PowerPoint, and Outlook.
• Experience with digital asset management, project tracking tools, ERP/product data systems, or creative workflow systems is a plus.

Responsabilités

• Coordinate routine licensor communications, maintain contract and renewal trackers, organize approval records, and monitor key deadlines.
• Prepare product, packaging, marketing, and artwork approval submissions; track approvals; maintain compliance documentation and brand guidelines.
• Support campaign coordination, trade show preparation, promotional materials, website/e-commerce updates, and retail placement support.
• Coordinate design requests, manage creative approvals, organize digital assets, maintain brand libraries, and help route design feedback.
• Assist with royalty reporting support, product performance tracking, meeting notes, status reports, action lists, and internal documentation.
• Work with sales, product development, operations, finance, external consultants, and licensors to keep projects moving.

Connaissances

Licensing administration

Brand operations

Marketing coordination

Project tracking

Cross-functional collaboration

Formation

Bachelor degree or equivalent

Outils

Excel

Word

PowerPoint

Outlook

DAM systems

Project tracking tools

ERP/product data systems

Description du poste

Rochester Optical is seeking a Licensing & Brand Operations Administrator to support the day-to-day management of licensed brands, approval workflows, marketing coordination, design administration, and cross-functional project tracking.

The role ensures compliance with licensor requirements, tracks approvals and deadlines, maintains licensing documentation, and facilitates communication between internal teams and external partners.