Branch Operations & Administrative Coordinator

QXO; Savage (MD); On-site; USD 34,000 - 41,000; Full time

Job summary

QXO in Savage, MD, is seeking an Administrative Assistant to provide day-to-day administrative and organizational support and to help ensure efficient branch operations, including handling invoices, receiving documentation, coordinating events and meetings, and managing supplies.

The ideal candidate is highly organized, detail-oriented and dependable, able to manage multiple priorities in a fast-paced environment. Strong communication and MS Office skills are essential for success in this role.

Qualifications

• High school diploma or equivalent.
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• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer and general office-equipment skills.

Responsibilities

• Provide general administrative support to Branch, Operations, Sales, and other team members as needed
• Organize, maintain, and file business records and documentation
• Assist with correspondence, data entry, document preparation, and other routine administrative activities
• Maintain organized electronic and physical filing systems
• Assist employees and management with day-to-day administrative requests
• Support special projects and other branch initiatives as assigned
• Coordinate with vendors or internal partners regarding orders and deliveries when needed
• Assist with planning and coordinating company events, meetings, employee activities, and branch functions
• Coordinate company lunches and other employee events
• Assist with scheduling, ordering, setup, and other event logistics
• Communicate event information and details to employees as appropriate
• Help ensure company events and activities are organized and executed effectively
• Order office supplies, operational items, and other materials
• Monitor routine supply needs and replenish materials as necessary
• Maintain organized supply and merchandise storage areas
• Support Accounting, Purchasing, Receiving, and Operations with documentation requests as needed
• Assist branch personnel with administrative tasks and special requests
• Provide support during high-volume periods or when additional administrative assistance is needed
• Help maintain an organized, professional, and welcoming office environment
• Communicate effectively with employees, customers, vendors, and other internal and external partners
• Identify opportunities to improve administrative organization and efficiency
• Maintain confidentiality of company, employee, customer, and business information
• Perform additional duties as assigned

Skills

Microsoft Office

Data entry

Organizational skills

Communication skills

Detail oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

QXO in Savage, MD, is seeking an Administrative Assistant to provide day-to-day administrative and organizational support and to help ensure efficient branch operations, including handling invoices, receiving documentation, coordinating events and meetings, and managing supplies.

The ideal candidate is highly organized, detail-oriented and dependable, able to manage multiple priorities in a fast-paced environment. Strong communication and MS Office skills are essential for success in this role.