Branch Operations & Admin Specialist

Professional Plastics, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Professional Plastics, Inc. in Phoenix, AZ is seeking a Branch Administrator to support daily operations, handle front-office duties, and assist multiple managers. You will manage invoicing, deposits, and vendor payments while ensuring accurate records.

The role requires strong multitasking, knowledge of ERP systems, and proficiency with MS Office. 1–3 years in an admin role and a BA or HS diploma are preferred.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Proficiency in standard office and database programs/equipment.
• Knowledge of ERP systems.

Responsibilities

• Front Office & Communication: Answer and direct phone calls, manage front office, direct walk-in customers, maintain branch supplies.
• Financial & Transaction Management: Manage deposits, checks, petty cash, invoicing, vendor invoices, drop shipments, and secure cash/credit transactions.
• Order & Inventory Control: Review orders for accuracy, monitor PO status, coordinate with manufacturers, handle inventory discrepancies and RMAs.
• Data & System Maintenance: Update customer info, enter POs/certifications into ERP, communicate urgent updates to buyers and sales.

Skills

Microsoft Office Suite

Database programs/equipment

ERP systems

Education

Bachelor’s Degree from an accredited university preferred

High School Diploma or equivalent

Tools

ERP systems

Office software

Job description

Professional Plastics, Inc. in Phoenix, AZ is seeking a Branch Administrator to support daily operations, handle front-office duties, and assist multiple managers. You will manage invoicing, deposits, and vendor payments while ensuring accurate records.

The role requires strong multitasking, knowledge of ERP systems, and proficiency with MS Office. 1–3 years in an admin role and a BA or HS diploma are preferred.