Boulder Office & Operations Lead

Scalis LLC; Boulder (CO); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with company matching

Flexible PTO

Paid parental leave

Company-paid holidays

Equity opportunities

Job summary

Nova Sky Stories is seeking an Office Administrator to keep our Boulder headquarters running smoothly. This hands-on role supports employees, leadership, and visitors, ensuring the office remains organized and welcoming for daily operations.

You’ll coordinate vendor relationships, onboarding logistics, scheduling, and event support while building a reliable and discreet workflow. This role fits a proactive, detail-oriented professional in a fast-moving startup environment.

Qualifications

• 2+ years of experience in office administration, office coordination, workplace operations, administrative support, or a similar role.
• Strong organizational and time-management skills with the ability to balance multiple priorities and requests.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently, take initiative, and follow through on responsibilities with limited oversight.
• Proficiency with Google Workspace, Slack, and common workplace technology.
• Strong attention to detail and comfort handling administrative information with discretion.
• Ability to work full-time and on-site at our Boulder office.

Responsibilities

• Manage the day-to-day administrative and operational needs of the Boulder office, ensuring a professional, organized, and welcoming workplace.
• Coordinate office logistics including supplies, inventory, mail, packages, deliveries, meeting rooms, shared spaces, and general workplace needs.
• Serve as a point of contact for vendors, building management, cleaning services, maintenance providers, and other workplace partners.
• Support employee onboarding and offboarding logistics, including workstation preparation, equipment coordination, office access, materials, and new-hire orientation.
• Provide general administrative support to leadership and the broader team, including scheduling, meeting coordination, document organization, purchasing, and other operational requests.
• Coordinate office meetings, team lunches, celebrations, employee events, and visits from employees, clients, and other guests.
• Maintain organized workplace records, procedures, supply systems, and administrative documentation.
• Proactively identify opportunities to improve office processes, organization, communication, and the overall employee experience.

Skills

Highly Organized

Proactive

Resourceful

Service-Oriented

Detail-Oriented

Reliable & Discreet

Flexible & Adaptable

Tools

Google Workspace

Slack

Job description

Nova Sky Stories is seeking an Office Administrator to keep our Boulder headquarters running smoothly. This hands-on role supports employees, leadership, and visitors, ensuring the office remains organized and welcoming for daily operations.

You’ll coordinate vendor relationships, onboarding logistics, scheduling, and event support while building a reliable and discreet workflow. This role fits a proactive, detail-oriented professional in a fast-moving startup environment.