Office Administrator

Scalis LLC; Boulder (CO); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with company matching

Flexible PTO

Paid parental leave

Company-paid holidays

Equity opportunities

Job summary

Nova Sky Stories is seeking an Office Administrator to keep our Boulder headquarters running smoothly. This hands-on role supports employees, leadership, and visitors, ensuring the office remains organized and welcoming for daily operations.

You’ll coordinate vendor relationships, onboarding logistics, scheduling, and event support while building a reliable and discreet workflow. This role fits a proactive, detail-oriented professional in a fast-moving startup environment.

Qualifications

• 2+ years of experience in office administration, office coordination, workplace operations, administrative support, or a similar role.
• Strong organizational and time-management skills with the ability to balance multiple priorities and requests.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently, take initiative, and follow through on responsibilities with limited oversight.
• Proficiency with Google Workspace, Slack, and common workplace technology.
• Strong attention to detail and comfort handling administrative information with discretion.
• Ability to work full-time and on-site at our Boulder office.

Responsibilities

• Manage the day-to-day administrative and operational needs of the Boulder office, ensuring a professional, organized, and welcoming workplace.
• Coordinate office logistics including supplies, inventory, mail, packages, deliveries, meeting rooms, shared spaces, and general workplace needs.
• Serve as a point of contact for vendors, building management, cleaning services, maintenance providers, and other workplace partners.
• Support employee onboarding and offboarding logistics, including workstation preparation, equipment coordination, office access, materials, and new-hire orientation.
• Provide general administrative support to leadership and the broader team, including scheduling, meeting coordination, document organization, purchasing, and other operational requests.
• Coordinate office meetings, team lunches, celebrations, employee events, and visits from employees, clients, and other guests.
• Maintain organized workplace records, procedures, supply systems, and administrative documentation.
• Proactively identify opportunities to improve office processes, organization, communication, and the overall employee experience.

Skills

Highly Organized

Proactive

Resourceful

Service-Oriented

Detail-Oriented

Reliable & Discreet

Flexible & Adaptable

Tools

Google Workspace

Slack

Job description

At Nova Sky Stories , we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment , we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.

With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.

Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events. Follow us: @NovaSkyStories

About the job

About this role:

Nova Sky Stories is looking for a proactive, organized, and resourceful Office Administrator to help keep our Boulder headquarters running smoothly. This role sits at the center of the day-to-day workplace experience, providing administrative and operational support to employees, leadership, and visitors while ensuring the office remains organized, welcoming, and ready for whatever the day brings.

This is a hands-on role for someone who enjoys variety. One day you may be coordinating a vendor or preparing for a new employee's first day, and the next you may be organizing a leadership meeting, helping with an office event, or solving an unexpected workplace need.

We're a fast-moving organization, so we're looking for someone who doesn't wait to be told what needs attention. You'll notice the details, anticipate needs, and help create the structure that keeps our team moving.

As an Office Administrator, you’ll be responsible for:

• Manage the day-to-day administrative and operational needs of the Boulder office, ensuring a professional, organized, and welcoming workplace.
• Coordinate office logistics including supplies, inventory, mail, packages, deliveries, meeting rooms, shared spaces, and general workplace needs.
• Serve as a point of contact for vendors, building management, cleaning services, maintenance providers, and other workplace partners.
• Support employee onboarding and offboarding logistics, including workstation preparation, equipment coordination, office access, materials, and new-hire orientation.
• Provide general administrative support to leadership and the broader team, including scheduling, meeting coordination, document organization, purchasing, and other operational requests.
• Coordinate office meetings, team lunches, celebrations, employee events, and visits from employees, clients, and other guests.
• Maintain organized workplace records, procedures, supply systems, and administrative documentation.
• Proactively identify opportunities to improve office processes, organization, communication, and the overall employee experience.

You’ll need to have:

• 2+ years of experience in office administration, office coordination, workplace operations, administrative support, or a similar role.
• Strong organizational and time-management skills with the ability to balance multiple priorities and requests.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently, take initiative, and follow through on responsibilities with limited oversight.
• Proficiency with Google Workspace, Slack, and common workplace technology.
• Strong attention to detail and comfort handling administrative information with discretion.
• Ability to work full-time and on-site at our Boulder office.

It’s a plus if you have:

• Experience supporting a fast-paced startup, creative, entertainment, or technology environment.
• Experience coordinating vendors, facilities, or building management.
• Exposure to employee onboarding, HR administration, or employee experience initiatives.
• Experience coordinating company events, team meetings, executive visits, or office gatherings.
• Familiarity with basic purchasing, invoice coordination, expense tracking, or office budgeting.
• Comfortable jumping between administrative responsibilities and hands‑on workplace needs.

What Defines You:

• Highly Organized – You enjoy creating structure and keeping details, schedules, spaces, and priorities organized.
• Proactive – You see what needs attention and take action without waiting to be asked.
• Resourceful – You're comfortable figuring things out, finding the right person, and solving everyday problems.
• Service-Oriented – You enjoy helping others and take pride in creating a positive experience for employees and visitors.
• Detail-Oriented – You catch the small things and understand that they can make a big difference.
• Reliable & Discreet – People can count on you to follow through and appropriately handle confidential or sensitive information.
• Flexible & Adaptable – You're comfortable wearing multiple hats and shifting priorities as the needs of the business change.

Salary Range: $24.00 - $29.00 USD hourly
At Nova Sky Stories, we're building something that has never existed before—and we want our team members to share in that journey. In addition to competitive compensation, we offer:

• Medical, dental, and vision coverage
• 401(k) with company matching
• Flexible PTO and paid sick leave
• Paid parental leave
• Company-paid holidays
• Equity opportunities for eligible employees

Compensation will be determined based on factors such as experience, skills, qualifications, and geographic location.

Health Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Flexible Work Arrangements

Vision Insurance

If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we’d love to hear from you.