On-site Office & Operations Coordinator — Boulder

Nova Sky Stories LLC.; Boulder (CO); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) matching

Flexible PTO

Paid sick leave

Parental leave

Company holidays

Equity opportunities

Job summary

Nova Sky Stories, headquartered in the U.S., is seeking an Office Administrator for our Boulder HQ to keep daily operations smooth. You’ll manage admin needs, onboarding, vendor coordination, meetings, and events, all with a proactive, service-oriented approach.

Join a fast-moving team at the intersection of technology, entertainment, and live events, where you’ll shape the office experience, support leadership, and help scale our operations as we redefine storytelling in the sky.

Qualifications

• 2+ years of experience in office administration, office coordination, workplace operations, administrative support, or a similar role.
• Strong organizational and time-management skills with the ability to balance multiple priorities and requests.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently, take initiative, and follow through on responsibilities with limited oversight.
• Proficiency with Google Workspace, Slack, and common workplace technology.
• Strong attention to detail and comfort handling administrative information with discretion.
• Ability to work full-time and on-site at our Boulder office.

Responsibilities

• Manage the day-to-day administrative and operational needs of the Boulder office, ensuring a professional, organized, and welcoming workplace.
• Coordinate office logistics including supplies, inventory, mail, packages, deliveries, meeting rooms, shared spaces, and general workplace needs.
• Serve as a point of contact for vendors, building management, cleaning services, maintenance providers, and other workplace partners.
• Support employee onboarding and offboarding logistics, including workstation preparation, equipment coordination, office access, materials, and new-hire orientation.
• Provide general administrative support to leadership and the broader team, including scheduling, meeting coordination, document organization, purchasing, and other operational requests.
• Coordinate office meetings, team lunches, celebrations, employee events, and visits from employees, clients, and other guests.
• Maintain organized workplace records, procedures, supply systems, and administrative documentation.
• Proactively identify opportunities to improve office processes, organization, communication, and the overall employee experience.

Skills

Highly Organized

Proactive

Resourceful

Service-Oriented

Detail-Oriented

Reliable & Discreet

Flexible & Adaptable

Excellent communication

Tools

Google Workspace

Slack

Job description

Nova Sky Stories, headquartered in the U.S., is seeking an Office Administrator for our Boulder HQ to keep daily operations smooth. You’ll manage admin needs, onboarding, vendor coordination, meetings, and events, all with a proactive, service-oriented approach.

Join a fast-moving team at the intersection of technology, entertainment, and live events, where you’ll shape the office experience, support leadership, and help scale our operations as we redefine storytelling in the sky.