Boston Administrative Assistant - Calm, Organized, Impactful

Staffmark; Boston (MA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Total Talent Solutions in Boston, MA is seeking an Administrative Assistant to support senior leadership, manage calendars, coordinate travel, and handle day-to-day office operations with a professional, service-focused approach.

The role emphasizes high accuracy, discretion, and strong communication to ensure smooth daily operations and productive teamwork in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to senior leadership and business teams.
• Manage complex calendars, meeting requests, conference calls, and event logistics.
• Coordinate domestic and international travel arrangements and process expense reports.
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders.
• Prepare correspondence, reports, presentations, and other business documents.
• Respond to client inquiries and support ongoing business relationships.
• Assist with onboarding, employee transitions, and administrative processes.
• Manage invoices, track payments, order office supplies, and maintain inventory.
• Support team events, special projects, filing, archiving, and other office operations.
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines.

Skills

Calendar management

Travel coordination

Expense reporting

Verbal and written communication

Education

High School Diploma or equivalent

Associate's or Bachelor's in Business Administration/Communications

MS Office Suite (Outlook/Word/Excel/PowerPoint)

Tools

Microsoft Office Suite

Job description

Total Talent Solutions in Boston, MA is seeking an Administrative Assistant to support senior leadership, manage calendars, coordinate travel, and handle day-to-day office operations with a professional, service-focused approach.

The role emphasizes high accuracy, discretion, and strong communication to ensure smooth daily operations and productive teamwork in a fast-paced environment.