Executive Support & Projects Coordinator

Talentify; Boston (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

Talentify in Boston is seeking an Administrative Assistant to support the Head of Platform Services and a fast-paced global team.

You will coordinate travel, process invoices, prepare reports in Excel and PowerPoint, manage calendars and distribution lists, and assist with events and onboarding. This role requires strong communication and organizational skills in a dynamic environment.

Qualifications

• Strong organizational skills and proactive, forward-thinking approach.
• Experience developing procedures and controls; policy development and deployment (e.g., T&E).
• Experience supporting senior stakeholders and coordinating heavy invoice processing and onboarding.

Responsibilities

• Provide direct support to the Head of Platform Services on various projects.
• Coordinate logistics for internal/external events and client meetings; on-site and off-site.
• Plan travel, manage expense claims, and maintain Outlook distribution lists.
• Prepare reports using Excel and develop PowerPoint presentations for client meetings.
• Manage incoming/outgoing calls, and assist with hour tracking and attendance tools.

Skills

Organizational skills

Proactive

Forward-thinking

Solutions oriented

Excellent communication

Administrative support

Travel planning

Event coordination

Outlook distribution

Excel / PowerPoint

Tools

Outlook

Excel

PowerPoint

Concur

Tableau

SailPoint

ivalua

Job description

Talentify in Boston is seeking an Administrative Assistant to support the Head of Platform Services and a fast-paced global team.

You will coordinate travel, process invoices, prepare reports in Excel and PowerPoint, manage calendars and distribution lists, and assist with events and onboarding. This role requires strong communication and organizational skills in a dynamic environment.