Bookkeeping Customer Service

APPLIED MOLECULES LLC; Whitmore Lake (MI); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Bonus based on performance

Dental insurance

Opportunity for advancement

Training & development

Vision insurance

Job summary

Applied Molecules, based in Whitmore Lake, MI, seeks a detail-oriented Order Processing, Shipping & Bookkeeping Specialist for on-site work. You will handle customer orders, coordinate shipments, and manage QuickBooks-based accounting processes in a single, end-to-end workflow.

The role emphasizes accuracy, organization, and clear communication, with a salary range of $65,000–$80,000 per year and full-time on-site employment. Benefits are included.

Qualifications

• Hands-on experience with QuickBooks is required.
• Experience with order processing and shipping coordination.
• Strong organizational and communication skills are essential.

Responsibilities

• Enter customer orders by phone, email, and online.
• Confirm pricing, quantities, and product details for coatings, adhesives, and sealants.
• Arrange shipping by obtaining freight quotes, selecting carriers, and scheduling pickups.
• Prepare packing slips and bills of lading; track shipments and update customers.
• Manage accounts payable/receivable in QuickBooks; issue invoices and reconcile balances.
• Assist with month-end close and payroll processing; coordinate with outside accountant.

Skills

Strong organizational skills

Clear, professional communication

Attention to detail

Customer service focus

Education

Associate’s degree in accounting or related field

Tools

QuickBooks

Microsoft Office or Google Workspace

Job description

Order Processing, Shipping & Bookkeeping Specialist Applied Molecules – Whitmore Lake, MI $65,000 – $80,000 per year | Full-time | On-site

About Us

Applied Molecules is a specialty supplier of environmentally friendly coatings, adhesives, and sealants. We help our customers find high-performance products that are better for the planet. We’re looking for a dependable, detail-oriented person to process our orders, arrange shipping, and keep our books in order. Learn more at appliedmolecules.com.

About the Role

This role combines order processing, shipping coordination, and bookkeeping. You’ll take in customer orders, arrange their shipment, and then handle the financial side in QuickBooks, from invoicing through reconciliation. It’s a great fit for someone who is organized, accurate, and enjoys seeing a process through from beginning to end. This position is based at our Whitmore Lake facility.

Benefits

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance

Order Processing & Shipping Responsibilities

• Receive and enter customer orders by phone, email, and online
• Confirm pricing, quantities, and product details for our coatings, adhesives, and sealants
• Arrange shipping by obtaining freight quotes, selecting carriers, and scheduling pickups
• Prepare shipping documents such as packing slips and bills of lading
• Track shipments and keep customers updated on order status
• Maintain accurate order, shipping, and customer records

Bookkeeping Responsibilities

• Manage accounts payable and accounts receivable in QuickBooks
• Create and send invoices; follow up on outstanding balances
• Record transactions and reconcile bank and credit card accounts
• Assist with month-end close and prepare basic financial reports
• Support payroll processing and coordinate with our outside accountant as needed

Qualifications

• Hands-on experience with QuickBooks (required)
• 2+ years of bookkeeping or accounting experience
• Experience with order processing and arranging shipments (UPS, FedEx, LTL freight, etc.)
• Strong organizational skills and attention to detail
• Clear, professional communication by phone and email
• Comfortable with Microsoft Office or Google Workspace
• Associate’s degree in accounting or a related field is a plus, but not required

What We Offer

• Salary of $65,000 – $80,000, based on experience
• 401(k) retirement plan
• Health insurance stipend
• Two weeks of paid vacation to start
• A stable, supportive team environment
• Compensation and benefit details may vary based on experience.