Bookkeeper/Admin Assistant

Automotiveelegancellc; Andover (MA); On-site; USD 2,755,000 - 3,857,000; Part time

Job summary

Automotive Elegance in Andover, MA seeks a part‑time Bookkeeper/Admin to manage daily financial operations, including AP/AR, payroll, and financial reporting. You will work closely with ownership to support budgeting and provide data for forecasts, while liaising with external accountants.

The role emphasizes accuracy, timely invoicing, and compliance with tax requirements, working from our Andover office with a collaborative team atmosphere.

Qualifications

• Bachelor’s degree in accounting, business or related field is required.
• 2–4 years of accounting or related experience with QuickBooks Online.
• Strong understanding of local, state, and federal reporting requirements.
• Excellent written and oral communication skills; detail‑oriented and organized.

Responsibilities

• Manage all financial transactions and reporting in QuickBooks Online, including monthly statements and GL entries.
• Oversee cash flow, inventory tracking, and timely vendor/subcontractor payments.
• Reconcile bank and credit card statements and classify transactions accurately.
• Process bi‑weekly payroll and contractor payments; handle reimbursements and benefits submissions.

Skills

High organization

Attention to detail

Time management

Verbal & written comms

Team oriented

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks Online

Microsoft Office

HRIS system

Job description

About Us

What distinguishes Automotive Elegance in the Paint Protection Film industry can be summed up in one word: QUALITY. We pride ourselves on superior quality and personal attention to detail. This commitment to quality & customer service is also central to our sales efforts as we sell with integrity while delivering value and great end-to-end experience to our highly valued clients. There is a reason Automotive Elegance has taken home the industry’s most prestigious award every year since inception in 2017. If you are looking for a fulfilling career with a company dedicated to quality, commitment & family in an upbeat, positive work environment with leaders who are dedicated to your personal success, then Automotive Elegance is the place for you.

Position Summary

The Bookkeeper/Admin is responsible for the daily management of the company’s financial operations, including accounts payable and receivable, payroll processing, financial reporting, and data entry within the HRIS system. This role works closely with Ownership to support process improvements, generate weekly, monthly, and annual reports, and assist in developing financial projections and budgets. The Bookkeeper/Admin also serves as a key liaison with external accountants, providing necessary documentation and support for reporting and ad hoc projects. Additionally, this role oversees customer account management to ensure accurate and timely accounts receivable processing.

This role is a part-time in-office role at our Andover, MA location.

Responsibilities

• Manage all financial transactions and reporting in QuickBooks Online, including monthly financial statements, general ledger entries, and budget projections.
• Oversee cash flow, inventory tracking, and timely payments to vendors, subcontractors, and customers.
• Reconcile bank and credit card statements, and classify transactions accurately.
• Monitor and follow up on overdue invoices and misapplied payments.
• Prepare and process bi-weekly payroll, contractor payments, reimbursements, commissions, and related benefits submissions (HSA, 401k, Workers’ Comp).
• Coordinate with external accountants for taxes and financial reporting.
• Submit monthly sales tax payments and marketing reimbursements.
• Maintain compliance with local, state, and federal requirements, including W9 and 1099 processing.
• Act as DOT liaison and manage driver compliance files.
• Support vendor bidding, financial communication, and administrative tasks as needed.

Qualifications

• 2–4 years of experience in accounting or a related field, with hands‑on expertise in QuickBooks Online.
• Strong understanding of local, state, and federal reporting requirements.
• Proven ability to meet departmental goals and perform under pressure without compromising quality.
• Highly organized with exceptional attention to detail, time management, and multitasking skills.
• Excellent verbal and written communication skills; comfortable presenting in small groups.
• Strong analytical, critical thinking, and problem-solving abilities.
• Experience with inventory tracking and proficiency in Microsoft Office; quick to learn new systems.
• Self-motivated and capable of working independently with minimal supervision.
• Team-oriented with a positive attitude, accountability, and collaborative spirit.
• Professional demeanor with excellent customer service and relationship-building skills.
• Strong negotiation skills and adaptability in a fast‑paced, evolving environment.

Education

• Bachelor’s degree in accounting, business or related field.