Bookkeeping & Customer Service

APPLIED MOLECULES LLC; Whitmore Lake (MI); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Bonus based on performance

Dental insurance

Training & development

Vision insurance

Opportunity for advancement

Job summary

APPLIED MOLECULES LLC in Whitmore Lake, MI is seeking an Order Processing, Shipping & Bookkeeping Specialist who will handle customer orders, coordinate shipments, and manage QuickBooks-based accounting. You will enter orders, verify pricing, arrange carrier pickups, prepare packing slips, and track shipments while maintaining clean records.

This on-site role offers a competitive salary in the $65k–$80k range with a 401(k) plan, health insurance stipend, paid time off, and opportunities for

Qualifications

• Hands-on experience with QuickBooks (required).
• 2+ years of bookkeeping or accounting experience.
• Experience with order processing and arranging shipments (UPS, FedEx, LTL, etc.).
• Strong organizational skills and attention to detail.
• Clear, professional communication by phone and email.
• Associate’s degree in accounting or related field is a plus, but not required.

Responsibilities

• Receive and enter customer orders by phone, email, and online.
• Confirm pricing, quantities, and product details.
• Arrange shipping by obtaining freight quotes, selecting carriers, and scheduling pickups.
• Prepare shipping documents such as packing slips and bills of lading.
• Track shipments and keep customers updated on order status.
• Maintain accurate order, shipping, and customer records.
• Manage accounts payable and accounts receivable in QuickBooks.
• Create and send invoices; follow up on outstanding balances.
• Record transactions and reconcile bank and credit card accounts.
• Assist with month-end close and prepare basic financial reports.
• Support payroll processing and coordinate with our outside accountant as needed.

Skills

QuickBooks

Bookkeeping

Order processing

Shipping coordination

Microsoft Office / Google Workspace

Attention to detail

Communication

Education

Associate’s degree in accounting

Tools

Microsoft Office

Google Workspace

Job description

Order Processing, Shipping & Bookkeeping Specialist

Applied Molecules – Whitmore Lake, MI

$65,000 – $80,000 per year | Full-time | On-site

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance

About Us

Applied Molecules is a specialty supplier of environmentally friendly coatings, adhesives, and sealants. We help our customers find high-performance products that are better for the planet. We’re looking for a dependable, detail-oriented person to process our orders, arrange shipping, and keep our books in order. Learn more at appliedmolecules.com.

About the Role

This role combines order processing, shipping coordination, and bookkeeping. You’ll take in customer orders, arrange their shipment, and then handle the financial side in QuickBooks, from invoicing through reconciliation. It’s a great fit for someone who is organized, accurate, and enjoys seeing a process through from beginning to end. This position is based at our Whitmore Lake facility.

Order Processing & Shipping Responsibilities

• Receive and enter customer orders by phone, email, and online
• Confirm pricing, quantities, and product details for our coatings, adhesives, and sealants
• Arrange shipping by obtaining freight quotes, selecting carriers, and scheduling pickups
• Prepare shipping documents such as packing slips and bills of lading
• Track shipments and keep customers updated on order status
• Maintain accurate order, shipping, and customer records

Bookkeeping Responsibilities

• Manage accounts payable and accounts receivable in QuickBooks
• Create and send invoices; follow up on outstanding balances
• Record transactions and reconcile bank and credit card accounts
• Assist with month-end close and prepare basic financial reports
• Support payroll processing and coordinate with our outside accountant as needed

Qualifications

• Hands-on experience with QuickBooks (required)
• 2+ years of bookkeeping or accounting experience
• Experience with order processing and arranging shipments (UPS, FedEx, LTL freight, etc.)
• Strong organizational skills and attention to detail
• Clear, professional communication by phone and email
• Comfortable with Microsoft Office or Google Workspace
• Associate’s degree in accounting or a related field is a plus, but not required

What We Offer

• Salary of $65,000 – $80,000, based on experience
• 401(k) retirement plan
• Health insurance stipend
• Two weeks of paid vacation to startA stable, supportive team environment

Compensation and benefit details may vary based on experience.