Bookkeeper & Office Assistant (Part Time)

Trapani Communications; Midland (MI); On-site; USD 28,000 - 33,000; Part time

Job summary

Trapani Communications is seeking a detail-oriented Bookkeeper & Office Assistant to support daily financial and administrative operations in our Midland, MI office. This part-time role offers 10-12 hours per week with in-office presence at least twice weekly during normal business hours.

Responsibilities include weekly bookkeeping, payroll support, invoicing, monthly reports, vendor coordination, filing, and assisting with onboarding and benefits administration.

Qualifications

• 2+ years of bookkeeping or accounting experience, preferably in QuickBooks Online.
• Experience in a small business environment is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and prioritize tasks.
• Strong written and verbal communication skills.
• High level of integrity and discretion with confidential financial information.

Responsibilities

• Bookkeeping: payroll with QuickBooks Online assistance, invoicing, monthly reports, A/R & A/P, expenses, tax prep support, contractor invoices, reconcile accounts, maintain financial records.

Skills

Bookkeeping

Attention to detail

Organization

Independence

Communication

Integrity

Education

Accounting degree

Tools

QuickBooks Online

Microsoft Office

Job description

Onsite (Midland, MI) | Part-time, 10-12 hrs/week | $20-$24/hr

About the Job

We're looking for a detail-oriented Bookkeeper & Office Assistant to support the day-to-day financial and administrative operations of our office. This is an ideal opportunity for someone who enjoys working independently, staying organized, and helping a small team operate efficiently.

This person will be able to choose a schedule during normal business hours that works for them but are required to come into the office at least twice per week.

Primary Responsibilities

Bookkeeping

• Manage weekly bookkeeping:
• Payroll with QuickBooks Online assistance
• Invoicing
• Monthly reports for billable time of employees and contractors
• Accounts payable and receivable
• Expenses
• Tax preparation support
• Contractor invoices
• Reconcile bank and credit card accounts
• Maintain accurate financial records in QuickBooks Online
• Manage employee benefits, including health insurance, retirement plans, and business insurance policies
• Manage client contracts and maintain contract records
• Monitor project budgets and assist with financial tracking
• Coordinate with company's CPA and prepare financial records for tax filings
• Prepare monthly financial reports and present updates to the president

Office Administration

• Coordinate with vendors for office maintenance, equipment and repairs
• Order and maintain office supplies
• Maintain employee records and assist with onboarding paperwork
• Organize and maintain digital and physical filing systems
• Assist with other administrative projects as needed
  

Qualifications

• 2+ years of bookkeeping (preferably in QuickBooks Online) or accounting experience preferred
• Experience working in a small business environment is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and prioritize tasks
• Strong written and verbal communication skills
• High level of integrity and discretion when handling confidential financial information

Skills Needed

• Friendly, professional, and service-oriented
• Reliable and dependable
• Self-starter
• Accounting and bookkeeping experience
  

Software Experience

• Mastery in QuickBooks Online
• Proficient in Microsoft Suite (Outlook, Excel, Word, PowerPoint)
  

Education

• Associate or Bachelor's degree in business, accounting or a related field