Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Pavago

United States

Remote

USD 17,000 - 22,000

Full time

14 days+

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Job summary

Pavogo is hiring a Bookkeeper for a remote property management client to handle day-to-day financial operations, including bank reconciliations, property management accounting, accounts payable, and financial reporting using Buildium and QuickBooks Online.

This hands-on role supports multiple properties and entities, requires at least two years of bookkeeping experience in real estate, and offers US business hours with a remote Latin America placement and monthly compensation of 1,500–2,000 USD.

Qualifications

Minimum 2 years of bookkeeping experience.
Experience in property management and real estate bookkeeping.
Hands-on experience with Buildium and QuickBooks Online.
Strong understanding of bank reconciliations and bookkeeping principles.
Ability to work independently in a remote setup.
Excellent English communication and organizational skills.

Responsibilities

Reconcile bank accounts across multiple properties.
Maintain Buildium and QuickBooks Online data accuracy.
Process accounts payable and manage vendor relationships.
Prepare monthly financial reports and owner statements.
Ensure alignment with NARPM Chart of Accounts as applicable.
Support financial reporting and audit readiness.

Skills

Bank reconciliations

Property management

English communication

Remote work

Education

Accounting degree preferred

Tools

Buildium

QuickBooks Online

Google Workspace

Property Management Accounting Systems

Job description

Bookkeeper (Property Management | Buildium & QuickBooks Online) – Remote

Property Management | Buildium | QuickBooks Online | Bank Reconciliations

Position Type: Full-Time, Remote
Location: Latin America (Remote)
Working Hours: U.S. Business Hours (EST)
Compensation: $1,500–$2,000 USD/month

About the Role

At Pavogo, we’re hiring on behalf of one of our clients for a Bookkeeper to support the financial operations of a growing property management company.

This is a hands‑on bookkeeping role where you’ll be responsible for:

Bank reconciliations
Property management accounting
Accounts payable
Financial reporting
QuickBooks Online & Buildium management

You’ll work closely with the property management team to ensure accurate financial records, timely reporting, and efficient accounting operations across multiple properties and business entities.

If you enjoy maintaining organized financial records, solving discrepancies, and supporting property management operations, this role is a strong fit.

What You’ll Own

Bank Reconciliations & Financial Accuracy

Reconcile multiple bank accounts across various properties using Buildium.
Review financial records for accuracy and completeness.
Investigate and resolve discrepancies and outstanding items.
Maintain audit‑ready financial documentation.

Bookkeeping & Accounting

Maintain multiple QuickBooks Online company files.
Record and categorize financial transactions accurately.
Ensure accounting records align with NARPM Chart of Accounts guidelines.
Keep financial records organized and up to date.

Accounts Payable & Vendor Management

Process vendor invoices and accounts payable transactions.
Monitor payment schedules and outstanding bills.
Prevent duplicate payments and billing errors.
Coordinate with vendors regarding payment inquiries.

Property Management Accounting

Calculate monthly management fees.
Prepare owner draws accurately and on time.
Reconcile Buildium and QuickBooks Online data.
Assist with:
- Owner statements
- Trust account management (when applicable)

Financial Reporting

Prepare monthly financial reports and summaries.
Support leadership with financial reporting requests.
Maintain supporting schedules and documentation.
Deliver reports accurately and on schedule.

Process Improvement

Improve bookkeeping workflows and accounting processes.
Maintain consistency between Buildium and QuickBooks Online.
Identify opportunities to improve reporting accuracy and operational efficiency.
Assist in documenting accounting procedures and best practices.

Requirements

Must-Have Qualifications

Minimum 2 years of bookkeeping experience.
Experience in:
- Property management
- Real estate bookkeeping
Hands‑on experience with:
- Buildium
- QuickBooks Online
Strong understanding of:
- Bank reconciliations
- Bookkeeping principles
Experience managing multiple accounts and entities.
Excellent organizational and time management skills.
Strong written and verbal English communication skills.
Ability to work independently in a remote environment.
Reliable internet connection and dedicated home office.

Nice to Have

Experience managing books for a property management company.
Experience working with multiple LLCs.
Familiarity with:
- NARPM Chart of Accounts
- Florida landlord‑tenant accounting practices
Experience preparing owner statements.
Experience managing trust accounts.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Experience improving accounting workflows and financial systems.

Tools & Technology

Buildium
QuickBooks Online
Google Workspace (Docs, Sheets, Drive, Gmail)
Property Management Accounting Systems

What Makes You a Strong Fit

You are highly organized and detail‑oriented.
You maintain a high level of financial accuracy.
You can manage multiple properties and entities simultaneously.
You proactively identify discrepancies and resolve issues.
You communicate professionally with internal teams and vendors.
You thrive in structured, deadline‑driven environments.

What a Typical Day Looks Like

Reconcile bank accounts.
Review financial transactions.
Process accounts payable.
Update QuickBooks Online.
Verify Buildium records.
Calculate management fees and owner draws.
Prepare monthly financial reports.
Investigate discrepancies.
Collaborate with property managers on financial matters.

In short: You help keep the company’s financial records accurate, organized, and compliant while supporting the successful operation of multiple managed properties.

Key Metrics for Success (KPIs)