Accountant/Bookkeeper (Work from home, Night Shift) - #35312

Manila Recruitment Limited; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Manila Recruitment seeks a full-time virtual bookkeeper/accountant to manage financial operations for a Texas-based real estate and construction business. You will handle QuickBooks, 300–500 monthly transactions, and personal/entity finances from a remote setting.

Responsibilities include bank reconciliations, project-based expense tracking, and producing weekly/monthly P&L and cash flow summaries. Strong Excel/Sheets skills and English communication are essential for collaboration across teams.

Qualifications

• At least 3 years of bookkeeping and/or accounting experience.
• Strong hands-on experience with QuickBooks or similar accounting software (required).
• Proven ability to manage high-volume transactions with accuracy and consistency.
• Advanced proficiency in Microsoft Excel and/or Google Sheets.
• Excellent organizational skills with attention to detail.
• Strong analytical and problem-solving abilities with proactive approach beyond data entry.
• Clear and professional written and verbal English communication skills.
• Comfortable using digital communication tools, including WhatsApp, for coordination with teams.

Responsibilities

• Manage and maintain books in QuickBooks across construction, rental, sales, and artist studio activities.
• Categorize and reconcile 300–500+ monthly transactions with accuracy.
• Track expenses by project (flips, remodels, rentals) and monitor vendor and contractor costs.
• Oversee accounts payable and schedule timely payments.
• Log receipts and expenses in real time via field communications (WhatsApp).
• Prepare weekly and monthly P&L reports and cash flow summaries.

Skills

High-volume transactions

Excel/Google Sheets

English communication

Ownership & accountability

Analytical & problem solving

Tools

QuickBooks

Job description

Company Profile:

Our client is a real estate development company based in Texas, engaged in house renovations, building projects, Airbnb rentals, and real estate sales. The company manages multiple properties across different classifications in QuickBooks, handles numerous transactions for various projects, and operates with a virtual team. The company culture is described as hands‑on and highly collaborative, with team members communicating multiple times daily despite being in different locations.

Overall purpose and responsibilities of the role:

Our client is seeking a full‑time virtual accountant/bookkeeper (Philippines‑based preferred) to manage the financial operations of a growing construction and real estate business, along with personal and related entity finances.

Duties and Responsibilities:

About the Business

• Construction remodelling / fix‑and‑flip company (300–500 transactions per month)


• Rental property (low volume)


• Real estate sales activity (low volume)


• Artist studio (approx. 20 transactions/month)


• Personal financial tracking included

Bookkeeping & Financial Management

• Manage and maintain books in QuickBooks


• Categorize and reconcile 300–500+ monthly transactions


• Maintain accurate books across multiple areas, including:

1. Construction business


2. Personal finances


3. Rental properties


4. Real estate activities


5. Artist studio operations

• Perform monthly bank and credit card reconciliations


• Ensure all financial data is clean, accurate, and consistently updated

Project‑Based Expense Tracking

• Track expenses by project (e.g., flips, remodels, rentals)


• Monitor and track:

1. Vendor payments


2. Contractor expenses


3. Material purchases

• Track bills, payments, and recurring expenses, including:

1. Mortgages


2. Insurance premiums


3. Utilities and other ongoing obligations

Accounts Payable (Primary Focus)

• Oversee and manage all accounts payable activities


• Schedule and monitor timely payments for all obligations


• Ensure accuracy and completeness of all expense and payment records

Expense Intake & Communication

• Manage receipts and expense submissions from the field team via WhatsApp and other communication channels


• Log and categorize expenses in real time


• Maintain well‑organized digital records of all receipts and supporting documents in Google Drive

Expense Analysis & Financial Monitoring

• Analyze spending patterns across all accounts and entities


• Identify and anticipate recurring and upcoming expenses


• Develop systems to forecast cash flow requirements


• Flag unusual, inconsistent, or excessive spending patterns

Reporting & Financial Organization

• Prepare weekly and monthly Profit & Loss (P&L) reports


• Provide monthly financial summaries and cash flow snapshots


• Deliver expense breakdowns by project and property


• Maintain books in a CPA/tax‑preparation‑ready state at all times

Must-have Skills / Qualifications:

• At least 3 years of bookkeeping and/or accounting experience


• Strong hands‑on experience with QuickBooks or similar accounting software (required)


• Proven ability to manage high‑volume transactions with accuracy and consistency


• Advanced proficiency in Microsoft Excel and/or Google Sheets


• Excellent organizational skills and attention to detail


• Strong analytical and problem‑solving abilities, with a proactive approach beyond data entry


• Ability to identify patterns and maintain consistency in financial records over time


• Clear and professional written and verbal English communication skills


• Comfortable using digital communication tools, including WhatsApp, for coordination with teams


• Strong sense of ownership, accountability, and follow‑through in managing financial tasks

Preferred Qualifications:

• Experience in real estate or construction accounting


• Familiarity with job costing or project‑based accounting

Mindset We’re Looking For

This is not just a bookkeeping role — we want someone who:

• Understands the business deeply


• Anticipates needs before being told


• Thinks like an operator, not just a recorder


• Grows into a long‑term financial partner

Job type:

Permanent

Emp type:

Full‑time

Schedule:

Monday to Friday, 9 am to 5 pm Texas Hours, inclusive of a 1-hour break

Location:

Work from home

Industry:

Real Estate