Bookkeeper & Operations Specialist (Project Accounting)

Ledgent-Finance-; Sacramento (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Ledgent Finance is seeking a Bookkeeper / Accounting & Operations Specialist to oversee bookkeeping, financial recordkeeping, and administrative functions for a growing organization. This role supports financial accuracy and operational efficiency across multiple projects and business functions.

Responsibilities include AR/AP processing, bank reconciliations, coordination with external CPA for tax filings and reporting, and labor/material/overhead cost allocations, with weekly AR/AP reporting

Qualifications

• 5+ years of bookkeeping or accounting experience.
• Experience in project-based or construction environment preferred.
• Proficiency with QuickBooks Online.
• Experience with job costing and project accounting.
• Strong Excel skills.
• Highly organized with the ability to support financial and operational functions.
• Experience with construction software or quick to learn new systems.

Responsibilities

• Process accounts payable (vendor invoices) and accounts receivable (customer invoicing).
• Reconcile bank accounts, credit cards, and vendor statements.
• Coordinate with an external CPA for tax filings and financial reporting.
• Accurately allocate labor, materials, subcontractor expenses, and overhead costs.
• Prepare weekly AR/AP reports for leadership.
• Partner with HR and payroll teams to support job-costing payroll processes.
• Maintain company asset and vehicle records.
• Manage business documentation, including licenses, insurance, and compliance records.
• Monitor cash flow and assist with forecasting and budget planning.

Skills

Bookkeeping experience

Project cost accounting

Excel

Organization

Tools

QuickBooks Online

Construction/project software

Microsoft Office

Job description

Ledgent Finance is seeking a Bookkeeper / Accounting & Operations Specialist to oversee bookkeeping, financial recordkeeping, and administrative functions for a growing organization. This role supports financial accuracy and operational efficiency across multiple projects and business functions.

Responsibilities include AR/AP processing, bank reconciliations, coordination with external CPA for tax filings and reporting, and labor/material/overhead cost allocations, with weekly AR/AP reporting