Bookkeeper/Office Manager

Tracy's Quality Painting Inc.; Washington (District of Columbia); Vor Ort; USD 34.000 - 37.000; Vollzeit

Benefits dieser Stelle

Four-day work week

Competitive pay

Zusammenfassung

Tracy's Quality Painting Inc. seeks an organized Office Manager to oversee daily administrative and accounting functions in a family-oriented team.

Candidates must be experienced with QuickBooks and office management; bilingual (English/Spanish) is encouraged. The role includes invoicing, payroll processing, and supporting owners with reporting and projects, with a four-day work week and $25–$27 per hour DOE.

Qualifikationen

• 5 years or greater previous experience in Office Management, Bookkeeping, or Accounting Administration
• Strong Accounts Receivable experience, including invoicing and collections
• Experience processing payroll and time data input
• Proficiency with QuickBooks or similar accounting software
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Excellent communication and customer service abilities
• Ability to work independently and manage multiple priorities

Aufgaben

• Manage daily office operations and administrative processes
• Handle Accounts Receivable, including invoicing, collections, and payment tracking
• Process customer billing and ensure accuracy of financial records
• Manage payroll processing and maintain employee payroll documentation
• Reconcile accounts and assist with month-end reporting
• Maintain financial data within QuickBooks or similar accounting software
• Coordinate communication between customers, vendors, and internal staff
• Organize and maintain office records, contracts, and documentation
• Support owners with reporting, scheduling, and special projects
• Answer phones and provide professional customer service support

Kenntnisse

Office management

Accounts receivable

Payroll processing

Time data input

Organization

Communication

Customer service

Independent work

Tools

QuickBooks

Accounting software

Jobbeschreibung

We are a locally established, family-run service business who has been in operation for over 40 years. We have a strong reputation for quality workmanship and customer satisfaction throughout the Puget Sound region.

We are seeking an organized and detail-oriented Office Manager to oversee daily administrative and accounting functions while supporting a collaborative, family-oriented team environment.

Applicants must be experienced in QuickBooks and Office Management. Bi-lingual candidates are encouraged to apply.

WHAT YOU WILL DO:

• Manage daily office operations and administrative processes
• Handle Accounts Receivable, including invoicing, collections, and payment tracking
• Process customer billing and ensure accuracy of financial records
• Manage payroll processing and maintain employee payroll documentation
• Reconcile accounts and assist with month-end reporting
• Maintain financial data within QuickBooks or similar accounting software
• Coordinate communication between customers, vendors, and internal staff
• Organize and maintain office records, contracts, and documentation
• Support owners with reporting, scheduling, and special projects
• Answer phones and provide professional customer service support

REQUIRED EXPERIENCE:

• 5 years or greater previous experience in Office Management, Bookkeeping, or Accounting Administration
• Strong Accounts Receivable experience, including invoicing and collections
• Experience processing payroll and time data input
• Proficiency with QuickBooks or similar accounting software
• Strong organizational and time -management skills
• High attention to detail and accuracy
• Excellent communication and customer service abilities
• Ability to work independently and manage multiple priorities

PREFERRED:

• Experience working in a construction, trades, service, or contractor-based environment
• Knowledge of general bookkeeping and accounting practices
• Bi-lingual in English and Spanish
• Experience supporting a small business or owner-operated company

WHAT IS IN IT FOR YOU:

• $25.00 - $27.00/hr DOE
• Four-day work week
• Supportive team environment with strong leadership
• Opportunity to play a key role in company operations and growth