Bookkeeper

Flores Painting and Drywall; San Jose (CA); Presencial; USD 36.000 - 50.000; Jornada completa

Descripción de la vacante

Flores Painting & Drywall, a family-owned San Jose contractor, seeks an Office Manager / Bookkeeper to handle QuickBooks, payroll, invoicing, and daily office tasks.

You will work directly with the owner, maintain financial records, and support our CPA at tax time; bilingual English/Spanish is a plus.

Formación

• 2+ years of bookkeeping experience with QuickBooks Desktop.
• Payroll experience; Paychex familiarity.
• Clear, professional written communication with clients.
• Ability to follow up on overdue invoices in a polite, persistent, organized manner.
• Construction or trades experience is a strong plus.
• Bilingual English/Spanish is a plus.

Responsabilidades

• Keep the books in QuickBooks Desktop, reconcile accounts and maintain the general ledger.
• Run payroll through Paychex and be the point of contact with them.
• Invoice clients, including progress billing and change orders.
• Follow up with HOA and property managers on outstanding invoices until paid.
• Manage accounts payable and vendor payments.
• Help prepare estimates and bids from job notes.
• Keep business filings and renewals current (license and insurance).
• Answer the office phone and email, and keep records organized.
• Prepare monthly financial reports for the owner and assist the CPA at tax time.

Conocimientos

Bookkeeping

Communication

Overdue invoice follow-up

Construction/trades experience

Bilingual English/Spanish

Herramientas

QuickBooks Desktop

Paychex

Descripción del empleo

Company Description:

Flores Painting & Drywall is a family-owned painting and drywall contractor in San Jose, founded in 1993 (CSLB #676165 BBB A+ accredited). We do interior and exterior painting, drywall, and repair work for HOAs, property management companies, and homeowners across the South Bay. We're a small office, so you'll work directly with the owner and have a real hand in how the business runs.

Role Description:

We're hiring a full-time, on-site Office Manager / Bookkeeper to keep our books accurate and run the day-to-day office. You'll keep QuickBooks clean, run payroll, keep receivables moving, and be the first point of contact for clients and vendors.

What you'll do:

• Keep the books in QuickBooks Desktop: record transactions, maintain the general ledger, and reconcile bank and credit card accounts monthly
• Run payroll through Paychex and be our point of contact with them
• Invoice clients, including progress billing and change orders
• Follow up with HOA and property managers on outstanding invoices until they're paid
• Manage accounts payable and vendor payments
• Help prepare estimates and bids from job notes
• Keep business filings and renewals current, including state filings, contractor license, and insurance certificates
• Answer the office phone and email, and keep records organized
• Prepare monthly financial reports for the owner and support our CPA at tax time

What you'll do:

• [2+] years of bookkeeping experience; QuickBooks Desktop required
• Payroll experience; Paychex a plus
• Clear, professional written communication with clients
• Comfortable following up on overdue invoices: polite, persistent, and organized
• Construction or trades experience a strong plus (progress billing, change orders, lien timelines)
• Detail-oriented and able to work independently in a small office
• Bilingual English/Spanish is a plus

Details

• Full-time, on-site. Currently at 2485 Autumnvale Dr., San Jose; planned move to Campbell in early 2027
• Pay: $26–$36/hour, depending on experience
• Growth path into a larger role in the business for the right person