Full Charge Bookkeeper / Office Manager

LaborMax - Bellingham, WA; Washington (District of Columbia); Sur place; USD 47 000 - 51 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision

Rx.com

Virtual Primary Care

Washington paid sick leave

Dental and Vision

Flexible schedule

Résumé du poste

LaborMAX Staffing is seeking a Full Charge Bookkeeper / Office Manager for our client in the marine industry in Everett, WA. You will handle general ledger bookkeeping and daily office administration as a one-person office, balancing money tasks with people tasks.

The role requires 5+ years in bookkeeping or office admin for a small business, hands-on experience with QuickBooks, Excel, and Google Sheets, and a solid understanding of basic accounting rules. Long-term temp-to-hire with benefits.

Qualifications

• 5+ years of bookkeeping or office administration for a small business.
• 5+ years hands-on with QuickBooks, Excel and Google Sheets.
• 5+ years understanding basic accounting rules (debits/credits/invoices).
• 5+ years of confidentiality and discretion handling finances and employee data.
• 5+ years multitasking and switching between accounting and admin tasks.
• 5+ years clear, professional communication across channels.

Responsabilités

• Bookkeeping & financials: AP, AR, reconciliations, payroll support, tax prep.
• Office management & admin: front office, supplies, filing, vendor mgmt, team support.
• Process vendor invoices, match POs, issue payments; generate customer invoices.
• Maintain records and assist with basic HR paperwork.
• Coordinate with outside payroll service and year-end tax accountant.
• Ensure confidentiality and secure handling of sensitive data.

Connaissances

Multitasking

Communication

Confidentiality

Organization

Problem Solving

Outils

QuickBooks

Microsoft Excel

Google Sheets

Description du poste

Full Charge Bookkeeper / Office Manager for our client in the Marine industry, an organized and detail-oriented one person Office Manager.Looking for an amazing one person office manager to run the office like a fine-tuned-vessel!In this dual role, you will be the backbone of daily operations, handling general ledger bookkeeping and office administration as a master mulit-tasker. The ideal candidate is a proactive problem-solver who can balance money tasks with people tasks.

Bookkeeping & Financials

• Accounts Payable: Process vendor invoices, match them to purchase orders, and issue payments.
• Accounts Receivable: Create and send customer invoices, deposit payments, and follow up on late accounts.
• Reconciliation: Match bank statements and credit card bills with accounting software each month.
• Payroll Support: Collect employee hours, track time off, and process payroll (or work with our outside payroll service).
• Tax Tracking: Prepare data for local sales tax filings and organize files for the end-of-year tax accountant.

Office Management & Admin

• Front Office: Answer incoming phone calls, greet visitors, and handle daily mail.
• Supplies & Inventory: Monitor and order office supplies, breakroom, and basic printing materials.
• Filing & Records: Maintain clean, secure digital and physical files for business records and basic HR paperwork.
• Vendor Management: Act as the main contact for office utilities, internet providers, cleaners, and repair technicians.
• Team Support: Assist the business owner with basic scheduling, meetings, or organizing company events.

Minimum Qualifications

• Experience
• 5+ years of experience working in bookkeeping or office administration for a small business.
• 5+ years experience of hands-on QuickBooks, Microsoft Excel and Google Sheets.
• 5+ years experience understanding of basic accounting rules, like credits, debits, and invoices.
• 5+ years experience of absolute confidentiality and discretion when handling private business finances and personal employee information.
• 5+ years experience of demonstrated ability to multitask, prioritize, and switch gears easily between accounting and admin tasks.
• 5+ years experience of demonstrated ability to communicate clearly and professionally through multiple channels, including written emails, phone calls, and face-to-face interactions.

Job Details

• Location: Everett, WA
• Schedule: Monday through Friday
• Hours: 7:30am to 4:00pm
• Pay Range: $34.00 - $37.00/per hour
• Long term (temp-to-hire)
• Benefits: Medical, Dental, Vision, Rx.com, Virtual Primary Care(VPC), and Washington paid sick leave

LaborMAX Staffing is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all qualified applicants and employees.

We value diversity and inclusion and encourage individuals from all backgrounds to apply.

Employment decisions are based on qualifications, merit, business needs, and other lawful considerations.