Bookkeeper/Office admin

Sunstall Inc.; Ontario (CA); On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Competitive pay

Paid sick leave

Full benefits package discussed

Stable full-time position

Direct leadership access

Job summary

PrimeConstructionServices,Inc. is seeking an experienced Construction Bookkeeper/Office Administrator to maintain accurate job costing and project paperwork on-site in Ontario, California.

You'll report to the Controller/Labor Compliance Manager and receive hands-on training. This hands-on role requires QuickBooks Online Advanced proficiency, attention to detail, and the ability to code every transaction to the correct job and cost code.

Qualifications

• 3+ years of full-charge bookkeeping experience; construction industry preferred.
• Proficiency in QuickBooks Online (QBO Advanced and Projects/job costing a big plus).
• Working knowledge of construction documentation: preliminary notices, lien waivers, COIs, W-9s.
• Familiarity with certified payroll/eCPR and prevailing wage compliance is a major plus.
• Strong Excel skills and comfort learning new software.
• Exceptional attention to detail and follow-through; you catch what others miss.

Responsibilities

• JobCosting & Accounts Payable: Process and categorize bank transactions in QuickBooks Online Advanced, ensuring every cost is applied to the correct project.
• Cross-check transactions against vendor accounts to confirm job assignments.
• Enter vendor bills and allocate to correct job and cost code.
• Scan and enter receipts, matching them to bank transactions.
• Maintain clean, audit-ready job cost records.

Skills

Full-charge bookkeeping

QuickBooks Online

Excel

Attention to detail

Communication

Tools

QuickBooks Online Advanced

Projects/job costing

Payroll processing tools

Job description

AboutUs

PrimeConstructionServices,Inc.isagrowingconstructioncompanyservingtheInlandEmpire.We'reatight-knitofficethatsupportsfieldcrewsacrossmultipleactiveprojects.Thisrolesitsatthecenterofouraccountingandprojectadministration—ifyoulikeowningyourwork,beingtrusted,andseeingthedirectimpactofaccuratenumbers,you'lldowellhere.

TheRole

We'relookingforanexperiencedConstructionBookkeeper/OfficeAdministratortokeepourjobcostingaccurateandourprojectpaperworkmoving.You'llworkdirectlyunderandreporttoourController/LaborComplianceManager,withhands-ontrainingandsupportasyoulearnoursystems.Thisisahands-onroleinQuickBooksOnlineAdvanced,andtherightpersonisdetail-obsessed—everytransactiongetstotherightjob,everybillgetscodedcorrectly,andnothingfallsthroughthecracks.

Constructionaccountingexperienceisstronglypreferred.Ifyou'vehandledjobcosting,lienwaivers,preliminarynotices,andCOIsbefore,you'llbeuptospeedquickly.

WhatYou'llDo

JobCosting&AccountsPayable

• ProcessandcategorizebanktransactionsinQuickBooksOnlineAdvanced,ensuringeverycostisappliedtothecorrectproject
• Cross-checktransactionsagainstvendoraccountstoconfirmwhichjobeachchargebelongsto
• Entervendorbillsandaccuratelyallocatethemtothecorrectjobandcostcode
• Scanandenterreceipts,matchingthemtobanktransactionsinQuickBooks
• Maintainclean,audit-readyjobcostrecords

ProjectBilling

• Assistwithmonthlyandbi-monthlyprojectbilling
• PrepareandtrackTime&Material(T&M)tickets
• Supportbillingbackup,documentation,andfollow-upwithclients

ProjectCompliance&Documentation

• RequestCertificatesofInsurance(COIs)fromourinsurancebrokeranduploadthemtoclientportals
• EnsureaPreliminaryNoticeissentoneverynewjob,andtrackdeadlines
• Maintainvendorandsubcontractordocumentation(W-9s,insurancecertificates,compliancefiles)

Payroll&LaborCompliance(occasional)

• Assistwithpayrollprocessing
• Supportpublicworkslaborcompliance,includingcertifiedpayrollandeCPRsubmissions
• Helpverifyproperworkerclassificationsandprevailingwagerates

OfficeAdministration

• Generalofficesupport:filing,correspondence,supplies,anddirectadministrativesupporttotheController/LaborComplianceManagerandmanagementteam

WhatWe'reLookingFor

• 3+yearsoffull-chargebookkeepingexperience;constructionindustryexperiencestronglypreferred
• ProficiencyinQuickBooksOnline(QBOAdvancedandProjects/jobcostingabigplus)
• Workingknowledgeofconstructiondocumentation:preliminarynotices,lienwaivers,COIs,W-9s
• Familiaritywithcertifiedpayroll/eCPRandprevailingwagecomplianceisamajorplus
• StrongExcelskillsandcomfortlearningnewsoftware
• Exceptionalattentiontodetailandfollow-through—youcatchwhatothersmiss
• Abilitytojugglemultipleprojectsanddeadlineswithoutlosingaccuracy
• Professional,discreet,andtrustworthywithconfidentialfinancialandpayrollinformation
• Clearwrittenandverbalcommunicationwithvendors,clients,andfieldstaff

Nicetohave: DIR/eCPRportalexperience,experiencewithconstructionprojectmanagementsoftware,notarycommission.

WhatWeOffer

• Competitivehourlypaybasedonexperience
• Paidsickleave
• Fullbenefitspackagediscussedduringtheinterviewprocess
• Stable,full-timepositionwithacompanythatvaluesaccuracyandinitiative
• Directaccesstoleadership—yourworkisseenanditmatters

Schedule&Location

Monday–Friday,[8:00AM–5:00PM],on-siteatourOntario,Californiaoffice.Thisisnotaremoteposition.