Bookkeeper and Payroll Specialist

Grant-Shannon Staffing; White Bear Lake (MN); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Generous PTO

Job summary

Grant-Shannon Staffing seeks a Bookkeeper / Payroll Specialist for a full-time, onsite role in White Bear Lake, MN. You will own day-to-day bookkeeping, including AP/AR, and provide backup payroll support using ADP.

Ideal candidates have strong QuickBooks Enterprise experience, Excel proficiency, and the ability to work independently in a small manufacturing environment. Light front-office duties apply.

Qualifications

• Experience with QuickBooks Enterprise desktop/on-premise.
• Experience handling accounts payable and accounts receivable.
• Experience coordinating with an outside CPA.
• Proficiency in Excel and Word.
• Strong organizational skills and attention to detail.
• Independent worker comfortable taking ownership.

Responsibilities

• Manage day-to-day bookkeeping, including accounts payable and accounts receivable
• Track capital equipment and inventory of production materials
• Reconcile AP invoices against packing lists and obtain approvals
• Prepare customer invoices for completed and shipped work
• Assist with quotations for new business opportunities
• Maintain and close out job files for completed projects
• Maintain accounting records and related documents
• Provide backup payroll support via ADP
• Coordinate with outside CPA and assist with financial documentation
• Perform light front-office tasks (phones, greeting visitors)
• Assist with other administrative and accounting projects

Skills

QuickBooks proficiency

Accounts payable

Accounts receivable

Excel

Detail oriented

Independent work

Tools

QuickBooks Enterprise

ADP Payroll

Microsoft Excel

Microsoft Word

Job description

White Bear Lake, MN | Full-Time | Onsite | Salary: $68,000-$72,000

About the Company

Our client is an established, privately held high-tech manufacturing company located in White Bear Lake. The company has been in business for approximately 40 years and operates in a specialized manufacturing environment serving both commercial and government-related customers. With a team of approximately 45-50 employees, this is a hands-on environment where employees are comfortable wearing multiple hats and helping where needed.

The Opportunity

We are seeking an experienced Bookkeeper / Payroll Specialist to take ownership of day-to-day bookkeeping while also supporting several administrative functions within the office. This is a great fit for someone who enjoys working in a smaller organization, likes having visibility into the broader business, and is comfortable handling responsibilities beyond traditional bookkeeping.

Responsibilities

• Manage day-to-day bookkeeping, including accounts payable and accounts receivable
• Track capital equipment and inventory of critical production materials
• Reconcile AP invoices against packing lists and obtain appropriate approvals
• Prepare customer invoices for completed and shipped work
• Assist with preparing quotations for new business opportunities
• Maintain and close out job files for completed projects
• Maintain physical and electronic accounting, job, contract, shipping, and receiving records
• Provide backup payroll support, including gathering employee timesheets and submitting payroll through ADP
• Coordinate with the company's outside CPA and assist with financial documentation as needed
• Provide light front-office coverage, including answering phones, screening calls, and greeting scheduled visitors
• Assist with other administrative and accounting projects as needed

Qualifications

• Strong working knowledge of QuickBooks Enterprise desktop/on-premise
• Experience with accounts payable and accounts receivable
• Experience working with an outside CPA
• Proficiency with Microsoft Excel and Word
• Strong organizational skills and attention to detail
• Ability to organize records and bring structure to information and processes
• High degree of discretion when handling confidential financial and business information
• Comfortable working independently and taking ownership of responsibilities
• Experience in a small manufacturing, technology, engineering, or R&D environment is preferred

Compensation & Benefits

• $68,000-$72,000 salary, depending on experience
• Employer contribution toward health insurance
• Dental and vision coverage
• Generous paid time off

This is a full-time, onsite position in White Bear Lake, Minnesota.