Bookkeeper & Admin Support | QuickBooks Expert

Automatic Data Processing, Inc.; Warren (RI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement plan with company match

Paid time off and holidays

Friendly and collaborative work enviro

Job summary

Automatic Data Processing, Inc. is seeking a reliable Bookkeeper / Administrative Assistant in Warren, RI. The role supports day-to-day bookkeeping, inventory management, and office operations using QuickBooks Desktop and Zoho CRM.

The candidate will handle invoicing, payments, and account records while coordinating with Project Managers on billing and administrative needs. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced small business

Qualifications

• Previous bookkeeping, billing, and administrative support experience required.
• Proficiency in QuickBooks Desktop required.
• CRM experience required; Zoho CRM experience preferred.
• Proficiency in Microsoft Office, including Excel.

Responsibilities

• Perform daily bookkeeping activities using QuickBooks Desktop
• Enter invoices, bills, payments, and other financial transactions
• Receive, record, and apply customer payments
• Process and track vendor payments
• Monitor outstanding balances and follow up on past-due accounts
• Maintain accurate customer, vendor, and account information in QuickBooks and Zoho CRM
• Maintain and update inventory records in QuickBooks Desktop
• Track inventory quantities and adjustments
• Support Project Managers with administrative tasks
• Communicate professionally with customers and vendors regarding billing and account matters
• Provide general administrative and office support as needed
• Handle confidential financial and business information with discretion
• Maintain accuracy, organization, and follow-through in all work performed

Skills

Organizational skills

Time management

Communication

Attention to detail

Independent worker

Tools

QuickBooks Desktop

Zoho CRM

Microsoft Excel

Job description

Automatic Data Processing, Inc. is seeking a reliable Bookkeeper / Administrative Assistant in Warren, RI. The role supports day-to-day bookkeeping, inventory management, and office operations using QuickBooks Desktop and Zoho CRM.

The candidate will handle invoicing, payments, and account records while coordinating with Project Managers on billing and administrative needs. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced small business