Bookkeeper & Admin Assistant - QuickBooks Pro & Billing

American-Ecotech-Lc; Warren (RI); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement plan with company match

Paid time off and holidays

Friendly and collaborative work环境

Job summary

American‑Ecotech‑Lc is seeking a reliable Bookkeeper/Administrative Assistant to support daily bookkeeping, inventory management, and office operations in Warren, RI. You will enter invoices in QuickBooks Desktop, apply customer payments, track balances, and assist Project Managers with billing.

The ideal candidate is organized, dependable, and able to handle multiple responsibilities in a fast-paced small business. QuickBooks experience is required, and Zoho CRM experience is preferred.

Qualifications

• Proficiency in QuickBooks Desktop required.
• Experience in bookkeeping, billing, and administrative support required.
• CRM experience required; Zoho CRM preferred.
• Proficiency in Microsoft Office, including Excel.
• Strong organizational, communication, and time-management skills.
• Ability to work independently and take ownership of responsibilities.
• Ability to handle confidential information appropriately.

Responsibilities

• Perform daily bookkeeping activities using QuickBooks Desktop
• Enter invoices, bills, payments, and other financial transactions
• Receive, record, and apply customer payments
• Process and track vendor payments
• Monitor outstanding balances and follow up on past-due accounts
• Maintain accurate customer, vendor, and account information in QuickBooks and Zoho CRM
• Maintain and update inventory records in QuickBooks Desktop
• Track inventory quantities and adjustments
• Support Project Managers with administrative tasks
• Communicate professionally with customers and vendors regarding billing and account matters
• Provide general administrative and office support as needed
• Handle confidential financial and business information with discretion
• Maintain accuracy, organization, and follow-through in all work performed

Skills

Bookkeeping

Administrative support

Attention to detail

Time management

Communication

Independent work

Problem-solving

Tools

QuickBooks Desktop

Zoho CRM

Microsoft Excel

Microsoft Office

Job description

American‑Ecotech‑Lc is seeking a reliable Bookkeeper/Administrative Assistant to support daily bookkeeping, inventory management, and office operations in Warren, RI. You will enter invoices in QuickBooks Desktop, apply customer payments, track balances, and assist Project Managers with billing.

The ideal candidate is organized, dependable, and able to handle multiple responsibilities in a fast-paced small business. QuickBooks experience is required, and Zoho CRM experience is preferred.