Bookkeeper

8sian Signs, LLC; Arcadia (CA); On-site; USD 56,000 - 61,000; Full time

Job summary

8sian Signs, LLC is seeking a detail-oriented Bookkeeper with 2+ years of experience in retail or restaurant environments to join our Arcadia team. You will handle daily sales reconciliation, AP, AR, payroll support via Paylocity, and maintain accurate records across Toast POS and QuickBooks.

The ideal candidate thrives in a fast-paced setting, demonstrates strong data-entry accuracy, and collaborates with management to produce daily sales reports and monthly financial statements.

Qualifications

• Minimum of 2+ years of bookkeeping experience in retail/restaurant environments.
• Accounting education background or related coursework; associate degree or higher in accounting is required.
• Toast POS experience preferred.
• Proficiency in QuickBooks and QuickBooks Online.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent attention to detail and accuracy in data entry.
• Ability to reconcile complex transaction data from multiple systems and sources.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Responsibilities

• Perform daily sales reconciliation and ensure accuracy of POS data.
• Review, process, and reconcile high-volume daily sales transactions from multiple sources.
• Reconcile merchant processing statements to daily sales transactions and resolve discrepancies.
• Manage accounts payable functions, including invoice review and payment support.
• Maintain AR records for credit/debit cards and ensure timely bank deposits by third party merchant processing company.
• Perform bank reconciliations and system reconciliations.
• Assist with payroll processing using Paylocity.
• Prepare daily sales reports and assist with weekly/monthly statements.
• Maintain organized records and documentation for accounting and operations.
• Assist inventory counts and reconciliation of inventory data.
• Maintain and update products, pricing in the POS system.
• Provide operational support to management and team members.

Skills

Attention to detail

Data entry

Verbal communication

Written communication

Time management

Independent work

High-volume transactions

Education

Associate degree in Accounting

Tools

Toast POS

QuickBooks

QuickBooks Online

Paylocity

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description: We are seeking a detail-oriented and experienced Bookkeeper with 2+ years of bookkeeping experience in a retail and/or restaurant environment. The ideal candidate will have strong knowledge of accounting, excellent attention to detail, and the ability to process and review high-volume daily sales transactions accurately. Experience with Toast POS is preferred, along with proficiency in QuickBooks, QuickBooks Online, and Microsoft Word, Excel, and PowerPoint.

Key Responsibilities

• Perform daily sales reconciliation and ensure accuracy of POS system data, including Toast POS transactions.
• Review, process, and reconcile high-volume daily sales transactions from multiple sources.
• Reconcile merchant processing statements to daily sales transactions and resolve discrepancies promptly.
• Manage accounts payable functions, including invoice review, AP batch preparation, payment processing support, and vendor record maintenance.
• Maintain credit and debit cards accounts receivable records and ensure accurate and timely bank deposits by third part merchant processing company.
• Perform bank reconciliations and system reconciliations to ensure accurate financial records.
• Assist with payroll processing using Paylocity, including reviewing payroll data for accuracy and completeness.
• Prepare daily sales reports and support weekly and monthly financial statements preparation.
• Maintain organized records, files, and supporting documentation for accounting and operational activities.
• Assist with inventory counts, inventory recordkeeping, and reconciliation of inventory-related data.
• Maintain and update products, pricing, and related information in the POS system.
• Provide operational support to management and team members as needed.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Qualifications

• Minimum of 2+ years of bookkeeping experience, preferably in a retail and/or restaurant environment.
• Accounting education background or related coursework required; associate degree or higher in accounting is required.
• Experience with Toast POS is preferred.
• Proficiency in QuickBooks and QuickBooks Online.
• Proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent attention to detail and accuracy in data entry.
• Ability to reconcile complex transaction data from multiple systems and sources.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Required Skills And Attributes

• Highly detail-oriented with a strong commitment to accuracy.
• Strong organizational and recordkeeping skills.
• Comfortable working with high-volume transaction data and multiple reporting sources.
• Strong problem-solving skills and ability to research and resolve discrepancies.
• Professional communication style and ability to collaborate with operations, vendors, and management.
• Dependable, proactive, and able to maintain confidentiality of financial and payroll information.

Compensation

• $5,00-$5,500 per month, depending on experience, qualifications, and other factors.

Benefits Include

• Paid holidays
• Paid time off*
• Medical, Vision, and Dental Insurance*
• Note: Candidates must meet, and continue to meet if employed, eligibility requirements for each benefit to qualify.

Submission Requirements

• Your resume
• A brief cover letter or introduction

8sian Signs, LLC is an Equal Opportunity Employer. As an Equal Opportunity Employer, we do not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

8sian Signs, LLC maintains a drug-free workplace and complies with ADA regulations as applicable.