Booking Coordinator

outer/most agency; Chicago (IL); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

outer/most is seeking a full-time Booking Coordinator for our Chicago office to support artist tour coordination. The role includes contract administration, artist payments, and settlement processes, with reporting to the Partners. Candidates must have at least two years of prior experience at a booking agency and be a highly motivated self-starter.

Opportunity for internal mobility. This position is in-person, based in Chicago, and involves coordinating with promoters, updating the routing

Formación

• Bachelor’s degree or higher preferred.
• Minimum two years’ administrative experience at a booking agency.
• Exceptional organizational, communication, writing and interpersonal skills.
• Excels working both independently and within a team environment.
• Self-starter with meticulous attention to detail.
• Ability to effectively perform tasks in a fast-paced working environment.
• Ability to prioritize and meet deadlines with a high-volume workload.
• Familiarity with artist immigration and taxation processes.
• Proficiency with Google Suite and Microsoft Office 365.

Responsabilidades

• Artist contract administration from point of confirmation to show settlement.
• Overseeing artist fee payment tracking and administration.
• Coordinating tour announcements.
• Managing support submissions.
• Reaching out to promoters for show holds.
• Updating Routing Grid.
• Generating itineraries.
• New artist onboarding.
• Building and create reports within Prism.
• Contacts database maintenance within Prism, using proper data hygiene according to agency standards.
• Supervising administrative staff.
• Running the weekly admin meeting.
• Weekly deposit and contract reporting to partners.
• Prepping artist immigration materials.
• Other projects as needed.

Educación

Bachelor’s degree or higher preferred

Herramientas

Google Suite

Microsoft Office 365

Descripción del empleo

Growing independent booking agency seeks full-time Booking Coordinator. This is an in-person position based in our Chicago office. The Booking Coordinator will report to the Partners and be responsible for fundamental tasks associated with artist tour coordination including contract administration, artist payments and the artist settlement process. Candidates must have at least two years of prior experience at a booking agency and be a highly motivated self-starter. Opportunity for internal mobility.

QUALIFICATIONS:

• Bachelor’s degree (or higher) preferred
• A minimum two years’ administrative experience at a booking agency
• Exceptional organizational, communication, writing and interpersonal skills
• Excels working both independently and within a team environment
• Self-starter with meticulous attention to detail
• Ability to effectively perform tasks in a fast-paced working environment
• Ability to prioritize and meet deadlines with a high-volume workload
• Familiarity with artist immigration and taxation processes
• Proficiency with Google Suite and Microsoft Office 365

RESPONSIBILITIES:

• Artist contract administration from point of confirmation to show settlement
• Overseeing artist fee payment tracking and administration
• Coordinating tour announcements
• Managing support submissions
• Reaching out to promoters for show holds
• Updating Routing Grid
• Generating itineraries
• New artist onboarding
• Building and create reports within Prism
• Contacts database maintenance within Prism, using proper data hygiene according to agency standards
• Supervising administrative staff
• Running the weekly admin meeting
• Weekly deposit and contract reporting to partners
• Prepping artist immigration materials
• Other projects as needed

ABOUT OUTER/MOST:

Established in January 2020, outer/most is an independent booking agency representing high-quality artists who are leaders and innovators. Driven by creativity and passion, we are committed to growing the multi-faceted and diverse live performance careers of our artist roster with individualized focus and care.

We have created a unique and distinguished reputation for working with artists who have the ability to navigate a wide-range of live opportunities and presenters /promoters who champion and foster an ever-evolving landscape of touring and live performance. Our eclectic roster of artists gains a forward-thinking, competitive agency opportunity at outer/most where we work to exhibit an acute focus on the creativity behind each project. Rooted in independence and entrepreneurship and informed by decades of high-level agency expertise, our motivation is to nurture the longevity and impact of each individual artist.