Artist Operations Coordinator

HManagement Services; Los Angeles (CA); Hybrid; USD 24,796 - 44,083; Part time

Job summary

HManagement Services seeks an Artist Operations Coordinator to work with management and keep a fast-growing artist project moving. You will manage day-to-day operations, track projects, and organize digital assets across Google Drive.

The role requires strong organizational skills, reliability, and proactive problem-solving in a dynamic creative environment with hybrid and flexible in-person/remote work. Compensation discussed based on experience.

Qualifications

• Experience in music/entertainment or artist management preferred.
• Highly reliable and detail-oriented with strong organizational skills.
• Excellent written and verbal communication; able to manage multiple priorities.

Responsibilities

• Support day-to-day operations alongside management across all project aspects.
• Track multiple projects, ensure deadlines are met, and keep workflows organized.
• Build and maintain databases and organizational systems, manage digital assets in Google Drive.
• Coordinate with vendors and team via email and messaging; assist with light bookkeeping and invoicing.

Skills

Project management

Attention to detail

Organizational skills

Written and verbal communication

Google Drive

ClickUp

Invoicing

Tools

ClickUp

Google Drive

Job description

We are looking for an Artist Operations Coordinator to work directly alongside management and help keep every aspect of a fast-growing artist project moving.

This role is ideal for someone who genuinely enjoys organization, systems, and bringing structure to fast-moving creative environments. You should be comfortable wearing many hats and jumping between administrative work, project management, communication, and operational support.

The right person is highly reliable, exceptionally detail-oriented, proactive, and genuinely enjoys building order out of chaos. This role involves a significant amount of computer work, recurring tasks, organization, and keeping tabs on many moving pieces simultaneously.

Responsibilities

• Work directly alongside management to support day-to-day operations across all aspects of the project
• Track and oversee multiple ongoing projects, ensuring tasks are completed and deadlines are met
• Maintain project management systems and keep workflows organized and up to date
• Build and manage databases, contact directories, and organizational systems
• Organize large quantities of digital assets, files, and content across Google Drive
• Maintain folder structures, permissions, and access controls
• Compile research, lists, and information as needed
• Coordinate with vendors, creatives, and team members via email and messaging
• Assist with invoicing and light bookkeeping, including tracking payments and maintaining organized records
• Anticipate operational needs and proactively identify ways to improve systems and processes
• Help ensure that nothing falls through the cracks across the various moving parts of the project

Requirements

• Prior experience working in music, entertainment, or artist management environments preferred
• Strong understanding of how artist projects and the music industry operate
• Extremely reliable and detail-oriented
• Highly organized and comfortable with repetitive, process-driven work
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and maintain organization in a fast-paced environment
• Proactive, resourceful, and comfortable figuring things out independently
• High degree of professionalism and discretion when handling confidential information

Technical Skills

Required

• Extensive proficiency with ClickUp or another advanced project management platform. We are looking for someone who can build workflows, databases, and organizational systems from scratch, not simply use existing ones.
• Advanced proficiency with Google Drive organization and file management, with an almost obsessive attention to accessibility, structure, and security
• Experience with invoicing and light bookkeeping

Nice to Have

• Experience with 1Password
• Experience with Disco.ac
• Familiarity with music release workflows, live events, creative productions, and project coordination

Position Details

• Part-time contract role, approximately 10-20 hours per week
• Hybrid and highly flexible schedule, with some remote work and some in-person work as needed
• Significant opportunity for growth into a full-time position as the project continues to expand
• Compensation will be discussed based on experience