Artist Tour Coordinator & Contracts Lead (In-Person)

Hollylist; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Opportunity for internal mobility

Job summary

Hollylist seeks a full-time Booking Coordinator for our Chicago office. You will manage artist contracts, payments, and tour coordination from confirmation to settlement, reporting to the Partners.

Strong organizational and communication skills are essential, with prior agency experience and the ability to thrive in a fast-paced environment. Responsibilities include coordinating announcements, managing submissions, building itineraries, and supporting immigration materials.

Qualifications

• Bachelor’s degree or higher preferred with two years’ agency experience.
• Strong organizational and written communication skills.
• Ability to work independently and in a team in a fast-paced setting.
• Proficiency with Google Suite and MS Office 365; experience with Prism a plus.

Responsibilities

• Administer artist contracts from confirmation to show settlement.
• Track artist payments and settlements.
• Coordinate tour announcements and routing updates.
• Manage support submissions and promoter outreach.
• Prepare itineraries and update the routing grid.
• Onboard new artists and maintain Prism contacts database.
• Generate reports and run weekly admin meetings.
• Assist with artist immigration materials as needed.

Skills

Administrative experience

Organizational skills

Communication

Interpersonal skills

Self-starter

Attention to detail

Time management

Education

Bachelor’s degree

Tools

Google Suite

Microsoft Office 365

Prism

Job description

Hollylist seeks a full-time Booking Coordinator for our Chicago office. You will manage artist contracts, payments, and tour coordination from confirmation to settlement, reporting to the Partners.

Strong organizational and communication skills are essential, with prior agency experience and the ability to thrive in a fast-paced environment. Responsibilities include coordinating announcements, managing submissions, building itineraries, and supporting immigration materials.