Administrator

outer/most agency; Chicago (IL); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

outer/most is a growing independent booking agency seeking a full-time Administrator for our Chicago office. This in-person position reports to the Partners and handles essential administrative tasks including financial reporting and artist contract administration.

The Administrator will manage artist payments and settlements, support the COO with weekly reports, and maintain Prism data. Candidates should have at least 1 year in music industry administration and be a motivated self-starter.

Formación

• Bachelor's degree or higher preferred.
• At least 1 year of music industry administrative experience.
• Excellent organizational, written and interpersonal skills.
• Experience with finance or accounting is a plus.
• Proficient with Google Suite and Microsoft Office 365.

Responsabilidades

• Support the Chief Operating Officer with weekly financial reporting.
• Manage artist contract administration from confirmation to show settlement.
• Track artist fee payments and administration.
• Manage Routing Grid.
• Prepare ticket count reports as needed.
• Oversee weekly Confirmation Report distribution.
• Update Agent expense reports and receipts.
• Build and create reports within Prism.
• Maintain contacts database within Prism with proper data hygiene.
• Support Partners with weekly deposits and contract reporting.
• Assist Partners and Admin Team with other projects as needed.

Conocimientos

Organizational skills

Communication skills

Writing skills

Interpersonal skills

Self-starter

Attention to detail

Prioritization

Ability to work in fast-paced env

Educación

Bachelor's degree or higher

Herramientas

Google Suite

Microsoft Office 365

Descripción del empleo

Growing independent booking agency seeks full-time Administrator.This is an in-person position based in our Chicago office.The Administrator will report to the Partners and be responsible for fundamental agency administrative tasks including financial reporting, artist contract administration, artist payments and the artist settlement process. Candidates must have at least 1 year of related music industry experience and be a highly motivated self-starter.Opportunity for internal mobility.

QUALIFICATIONS:

The ideal candidate should possess:

• Bachelor’s degree (or higher) preferred
• A minimum 1 year of related, music industry administrative experience
• Exceptional organizational, communication, writing and interpersonal skills
• Some experience / familiarity with finance or accounting is a plus
• Excels working both independently and within a team environment
• Self-starter with meticulous attention to detail
• Ability to effectively perform tasks in a fast-paced working environment
• Ability to prioritize and meet deadlines with a high-volume workload
• Familiarity with artist immigration and taxation processes
• Proficiency with Google Suite and Microsoft Office 365

RESPONSIBILITIES:

• Supporting the Chief Operating Officer with weekly financial reporting
• Artist contract administration from point of confirmation to show settlement
• Artist fee payments tracking and administration
• Routing Grid management
• Ticket Count reporting as needed
• Weekly Confirmation Report management and distribution
• Managing and updating Agent expense reports and receipts
• Building and creating reports within Prism
• Contacts database maintenance within Prism, using proper data hygiene according to agency standards
• Supporting Partners with weekly deposit and contract reporting
• Supporting the Partners and Admin Team with other projects as needed

ABOUT OUTER/MOST:

Established in January 2020, outer/most is an independent booking agency representing high-quality artists who are leaders and innovators. Driven by creativity and passion, we are committedto growing the multi-faceted and diverse live performance careers of our artist roster with individualized focus andcare.

We have created a unique and distinguished reputation for working with artists who have the ability to navigate awide-range of live opportunities and presenters /promoters who champion and foster an ever-evolving landscapeof touring and live performance. Our eclectic roster of artists gains a forward-thinking, competitive agencyopportunity at outer/most where we work to exhibit an acute focus on the creativity behind each project.Rooted in independence and entrepreneurship and informed by decades of high-level agency expertise, ourmotivation is to nurture the longevity and impact of each individual artist.