Administrator

outer/most; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

Niceboard in Chicago is seeking a full-time Administrator to join our in-person team. You will report to the Partners and handle core agency administrative tasks including financial reporting, contract administration, artist payments and settlements.

The ideal candidate has at least 1 year of related music industry experience, strong organizational and communication skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 1 year of related music industry administrative experience
• Bachelor’s degree (or higher) preferred
• Exceptional organizational, communication, writing and interpersonal skills
• Some experience with finance or accounting is a plus
• Proficient with Google Suite and Microsoft Office 365
• Excels independently and in a team environment
• Self-starter with meticulous attention to detail
• Able to handle fast-paced workload and deadlines
• Familiarity with artist immigration and taxation processes

Responsibilities

• Support COO with weekly financial reporting
• Contract administration from confirmation to show settlement
• Process artist fee payments tracking
• Manage Routing Grid
• Compile Ticket Count reports as needed
• Distribute Weekly Confirmation Reports
• Maintain agent expense reports and receipts
• Create reports in Prism contracting database
• Maintain Prism contacts data hygiene
• Support Partners with weekly deposit and contract reporting
• Assist Admin Team on other projects as needed

Skills

organizational skills

communication skills

interpersonal skills

writing skills

teamwork

self-starter

attention to detail

time management

fast-paced work

prioritization

immigration awareness

taxation awareness

google suite

office 365

Education

Bachelor’s degree or higher

Tools

Google Suite

Microsoft Office 365

Job description

Growing independent booking agency seeks full-time Administrator. This is an in-person position based in our Chicago office. The Administrator will report to the Partners and be responsible for fundamental agency administrative tasks including financial reporting, contract administration, artist payments and the artist settlement process. Candidates must have at least 1 year of related music industry experience and be a highly motivated self-starter. Opportunity for internal mobility.

QUALIFICATIONS:

The ideal candidate should possess:

• Bachelor’s degree (or higher) preferred
• A minimum 1 year of related, music industry administrative experience
• Exceptional organizational, communication, writing and interpersonal skills
• Some experience / familiarity with finance or accounting is a plus
• Excels working both independently and within a team environment
• Self-starter with meticulous attention to detail
• Ability to effectively perform tasks in a fast-paced working environment
• Ability to prioritize and meet deadlines with a high-volume workload
• Familiarity with artist immigration and taxation processes
• Proficiency with Google Suite and Microsoft Office 365

RESPONSIBILITIES:

• Supporting the Chief Operating Officer with weekly financial reporting
• Artist contract administration from point of confirmation to show settlement
• Artist fee payments tracking and administration
• Routing Grid management
• Ticket Count reporting as needed
• Weekly Confirmation Report management and distribution
• Managing and updating Agent expense reports and receipts
• Building and creating reports within Prism contracting database
• Contacts database maintenance within Prism, using proper data hygiene according to agency standards
• Supporting the Partners with weekly deposit and contract reporting
• Supporting the Partners and Admin Team with other projects as needed

Application process closes on Nov 13, 2026