Booking Coordinator

outer/most; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Opportunity for internal mobility

Job summary

Hollylist seeks a full-time Booking Coordinator for our Chicago office. You will manage artist contracts, payments, and tour coordination from confirmation to settlement, reporting to the Partners.

Strong organizational and communication skills are essential, with prior agency experience and the ability to thrive in a fast-paced environment. Responsibilities include coordinating announcements, managing submissions, building itineraries, and supporting immigration materials.

Qualifications

• Bachelor’s degree or higher preferred with two years’ agency experience.
• Strong organizational and written communication skills.
• Ability to work independently and in a team in a fast-paced setting.
• Proficiency with Google Suite and MS Office 365; experience with Prism a plus.

Responsibilities

• Administer artist contracts from confirmation to show settlement.
• Track artist payments and settlements.
• Coordinate tour announcements and routing updates.
• Manage support submissions and promoter outreach.
• Prepare itineraries and update the routing grid.
• Onboard new artists and maintain Prism contacts database.
• Generate reports and run weekly admin meetings.
• Assist with artist immigration materials as needed.

Skills

Administrative experience

Organizational skills

Communication

Interpersonal skills

Self-starter

Attention to detail

Time management

Education

Bachelor’s degree

Tools

Google Suite

Microsoft Office 365

Prism

Job description

Growing independent booking agency seeks full-time Booking Coordinator.This is an in-person position based in our Chicago office.The Booking Coordinator will report to the Partners and be responsible for fundamental tasks associated with artist tour coordination including contract administration, artist payments and the artist settlement process. Candidates must have at least two years of prior experience at a booking agency and be a highly motivated self-starter.Opportunity for internal mobility.

QUALIFICATIONS:

• Bachelor’s degree (or higher) preferred
• A minimum two years’ administrative experience at a booking agency
• Exceptional organizational, communication, writing and interpersonal skills
• Excels working both independently and within a team environment
• Self-starter with meticulous attention to detail
• Ability to effectively perform tasks in a fast-paced working environment
• Ability to prioritize and meet deadlines with a high-volume workload
• Familiarity with artist immigration and taxation processes
• Proficiency with Google Suite and Microsoft Office 365

RESPONSIBILITIES:

• Artist contract administration from point of confirmation to show settlement
• Overseeing artist fee payment tracking and administration
• Coordinating tour announcements
• Managing support submissions
• Reaching out to promoters for show holds
• Updating Routing Grid
• Generating itineraries
• New artist onboarding
• Building and create reports within Prism
• Contacts database maintenance within Prism, using proper data hygiene according to agency standards
• Supervising administrative staff
• Running the weekly admin meeting
• Weekly deposit and contract reporting to partners
• Prepping artist immigration materials
• Other projects as needed

Application process closes on Nov 9, 2026