Booking Assitant

TPR.; Costa Mesa (CA); Hybrid; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life Ins.

FSA

Paid time off and paid company holiday

401(k) plan with company match

Job summary

TPR. in Costa Mesa, CA is seeking a Booking Coordinator to support the Booking Manager and department with calendar management, scheduling, and communications across the country.

You will help maintain accurate booking records, route tours, review contracts, and coordinate with venues while handling various administrative tasks. The ideal candidate will be an excellent communicator, highly organized, and able to multitask under deadlines.

Qualifications

• Excellent written and verbal communicator.
• Ability to multitask and work under deadlines.
• Organized and detail-oriented.
• Proficient with Google apps and Microsoft Excel.
• Self-starter that takes initiative and is a quick learner.
• Flexible and able to change plans on the fly.
• Team player that enjoys collaboration.
• Bi-lingual is a plus.

Responsibilities

• Assist the Booking Manager and Booking department with calendar management, scheduling, and communication.
• Maintain accurate records of booking details, routing changes, and event updates in company systems and resources.
• Support the Booking Manager and Booking department in building offers, reviewing contracts and agreements, routing tours, researching and communicating with venues, scheduling meetings with venues, and various other administrative tasks.
• Perform administrative tasks to organize and communicate between departments.
• Support special projects and administrative tasks for the Booking department

Skills

Communication

Multitasking

Organization

Time management

Self-starter

Team player

Adaptability

Education

Degree in Music Business

Tools

Google Apps

Microsoft Excel

Job description

POSITION SUMMARY

Assist the Booking Manager and Booking department with duties related to touring opportunities in clubs, theaters, and churches across the country.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Support the Booking Manager and Booking department with calendar management, scheduling, and communication
• Maintain accurate records of booking details, routing changes, and event updates in company systems and resources
• Support the Booking Manager and Booking department in building offers, reviewing contracts and agreements, routing tours, researching and communicating with venues, scheduling meetings with venues, and various other administrative tasks.
• Perform administrative tasks to organize and communicate between departments.
• Support special projects and administrative tasks for the Booking department

ABOUT THE CANDIDATE

General skills and abilities:

• Excellent written and verbal communicator
• Ability to multitask and work under deadline
• Organized and detail-oriented
• Strong time management skills
• Proficient with Google apps and Microsoft Excel
• Self-starter that takes initiative and is a quick learner
• Flexible and able to change plans on the fly
• Highly motivated with the ability to work without close supervision
• Team player that likes to have fun

QUALIFICATIONS

• Degree in Music Business preferred
• Knowledge and understanding of the Christian music industry preferred
• Must be able to work in a fast-paced environment managing various projects and able to work under pressure with deadlines
• Flexible with work schedule as some project will require weekend and evening hours
• Bi-lingual is a plus

Report to: Booking Manager

Classification: Full-time, Hybrid (In Office Tuesday, Wednesday, Thursday)

Hourly rage: $21 - $27.50

Location: Costa Mesa, CA

Benefits:

• Health, Dental, Vision and Life Insurance
• FSA
• Paid time off and paid company holiday
• 401(k) plan with company match