Booking Coordinator - United Heritage Hall

AEG; Austin (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid holidays and vacation

Sick time

Life insurance (basic)

Parental leave

401k with employer match

FSA/HSA options

Wellness programs

Job summary

AEG in Austin is seeking a Booking Coordinator to streamline venue, one-off, corporate and festival bookings. You will work with the Talent Buyer to place holds, build offers and update contracts, using internal ticketing systems.

You will coordinate with agents and artist teams, maintain the booking database, generate reports, and support settlement. The role requires organization, discretion and strong communication; nights/weekends may be required.

Qualifications

• High School Diploma or equivalent; BA/BS preferred.
• 0-2 years of related work experience.
• Discretion with confidential information.
• Personable, organized, self-motivated, detail-oriented, reliable.
• Excellent customer service and time management skills.
• Ability to multitask and prioritize in a fast-paced office.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite; ability to learn business systems.
• Must be able to work nights, weekends and some holidays.
• Knowledge of the music industry preferred.

Responsibilities

• Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems; update contracts per artist request.
• Manage and maintain booking database; create reports during offers and update contracts.
• Create and maintain show files with offers, contracts, writers, W9s and deposits.
• Research artist and market data relevant to event bookings for offers.
• Coordinate with marketing, finance, contracting to include paperwork for settlement; assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with talent buyer on stage running orders and billing; communicate with agencies.
• Coordinate interns or festival/event staff as needed.

Skills

Customer service

Time management

Multitasking

Verbal & written communication

Organizational skills

Discretion

Reliability

Team collaboration

Education

High School Diploma or equivalent

BA/BS Degree preferred

Tools

Microsoft Office Suite

Job description

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Booking Coordinator is responsible for creating and organizing systems to efficiently streamline venue, one-off, corporate and festivals bookings. Working closely with the Talent Buyer, the Booking Coordinator places holds, builds offers, works within internal ticketing systems. Incumbent communicates internally and externally with agents and artist teams.

Essential Functions

• Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems. Work with Talent Buyer to update contracts per artist request and submit to agents/managements.
• Manage and maintain booking database system. Create data reports throughout offer negotiation and ensure final deal points updated in contracts.
• Create and maintain show files with all relevant documents, such as offers, contracts, writers, W9s and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to the talent buyers so they can determine if an offer should be made.
• Liaise with all internal departments (marketing, finance, contracting) once artists are confirmed to ensure all paperwork is included to support settlement. Scanning documents and assist with wire transfers.
• Assist with settlement by using internal ticketing systems.
• Work with talent buyer on stage running orders and lineup/billing order and communicate with agency and artist teams.
• May be responsible for coordinating the work of interns, festival- or event-specific employees.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 0-2 years Of related work experience
• Ability to act with discretion and handle confidential information
• Must be personable, organized, self-motivated, detail-orientated and reliable
• Excellent customer service and time management skills
• Ability to multitask and prioritize effectively in a fast-paced office environment
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.); and ability to learn required business systems
• Must be able to work nights, weekends and some holidays
• Knowledge of the music industry preferred

Payscale

$17.97 - $26.44

Bonus

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.