Booking Coordinator

Capital One Hall; Tysons (VA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid vacation

Job summary

A premier event venue in Tysons is seeking a Booking Manager. The ideal candidate will manage booking calendars, establish relationships with industry professionals, and generate new business. Responsibilities include creating contracts and managing event logistics. The successful applicant should possess strong interpersonal skills and a minimum of one year of relevant experience. Compensation includes a competitive salary of $55,000–$60,000 and a generous benefits package, including medical and retirement plans.

Responsibilities

• Manages Booking calendars, including adding, editing and/or removing events.
• Create lease agreements and contracts as necessary.
• Establishes and maintains relationships with key touring industry professionals.
• Generate new business through cold calling and networking.
• Assist in booking concerts and events with various stakeholders.

Skills

Excellent interpersonal and communications skills

Basic computer skills including Excel and Microsoft Word

Strong organizational and time management skills

Detail oriented

Education

Minimum one year industry-related experience; B.A./B.S. preferred

Arts Administration experience beneficial

Tools

Windows OS

Microsoft Office

Adobe InDesign

Job description

• Manages Booking calendars, including adding, editing and/or removing events and events holds, and responds to building availability requests in a timely manner
• Create lease agreements and contracts as determined necessary and in the best interests of the facilities
• Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters, and producers
• In collaboration with facility departments, research and prepare data that supports the booking efforts for specific artists, shows and events
• Obtain information from various agencies on talent availability for events
• Generate new business through cold calling and leads generated by attending networking meetings and events
• Compile and maintain all event shows folders with contracts, Certificates of Insurance, and general event correspondence
• Develop and maintain a productive working relationship with all facility departments
• Aggressively promotes the use of the facility to maximize its utilization
• Assist and collaborate with the Director of Booking to work with agents, managers, promoters, and producers to book concerts, non-concert events, family shows, and other venue content to maintain calendar fulfillment
• Live event coverage as needed
• Assist the Director of Booking on all Community Arts Partner bookings inclusive of, but not limited to all above responsibilities associated with the community events
• Willing to work nights, weekends and holidays as needed

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Minimum one year industry-related experience; B.A./B.S. preferred
• Arts Administration experience beneficial

Knowledge, Skills, and Abilities

• Excellent interpersonal and communications skills, oral and written
• Basic computer skills required, including experience with Excel and Microsoft Word
• Strong organizational and time management skills, as well as flexibility and the ability to prioritize
• responsibilities in a fast-paced environment are essential
• Must be detail oriented

Computer Skills

• Operate a personal computer using Windows and Microsoft Office software
• Operate standard office equipment including copier and fax machine
• Experience with Adobe InDesign preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; be able to communicate effectively during a strenuous schedule. This position may require work inside or outside of the building, as needed by events.

COMPENSATION

Competitive salary in the range of $55,000–$60,000 annually, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site 7750 Capital One Tower Rd Tysons, VA 22102

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.