Board & Governance Coordinator (Hybrid)

Travelers Canada; Saint Paul (MN); Hybrid; USD 70,000 - 116,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Wellness Program

Job summary

Travelers is seeking a Corporate Governance Coordinator in a hybrid role combining executive administrative support with governance responsibilities for the Corporate Secretary's Office. You will manage calendars, travel, expense processing, and governance projects including board materials and regulatory filings.

The ideal candidate will have paralegal experience or equivalent, familiarity with board portals, and experience supporting C-suite executives.

Qualifications

• Experience with BoardVantage, Diligent Boardbooks, or a comparable board portal.
• Familiarity with corporate governance functions, board meeting support, or corporate records maintenance at a public company or in a regulated industry.
• Experience supporting C-suite, Corporate Secretary's office, or board of directors.

Responsibilities

• Manage the annual governance calendar for the Corporate Secretary and Board.
• Coordinate board of directors and committee meetings end-to-end, including scheduling, agenda preparation, and materials distribution.
• Assist lawyers with the preparation of board and committee materials.
• Administer the BoardVantage portal, posting materials, reports, and communications on a consistent schedule, and serve as the primary point of contact for portal troubleshooting.
• Provide on-site support at board meetings to ensure materials are available and directors and attendees are taken care of.
• Maintain corporate records, including minute books, director and officer listings, the affiliated entities list, and governance resolutions and consents, ensuring all documents are properly and timely filed.
• Coordinate and process regulatory filings, including NAIC biographical affidavit submissions for newly appointed insurance company officers and changes in agents for service of process.
• Manage vendor relationships supporting governance functions, including coordinating renewals and support requests.
• Shareholder / Investor Relations Coordinate shareholder engagement scheduling, managing tight calendars for senior leaders and investors with precision and professionalism.
• Support logistics planning for the annual shareholder meeting in coordination with the event planning, security, and communications teams; maintain the master logistics checklist and track action items to completion.
• Monitor peer company shareholder meetings, noting shareholder questions and emerging themes to inform preparation for the annual meeting.
• Administrative Support Manage calendars and complex scheduling for senior leaders and the Corporate Governance team.
• Arrange travel, prepare and submit expense reports, manage vendor invoices, and process director expense reimbursements accurately and on time.
• Prepare and format PowerPoint presentations, Word documents, and PDF materials, including graphics, charts, and clean versions generated from redlines.

Skills

Board portal experience

Governance knowledge

C-suite support experience

Education

Paralegal certificate or equivalent

Job description

Travelers is seeking a Corporate Governance Coordinator in a hybrid role combining executive administrative support with governance responsibilities for the Corporate Secretary's Office. You will manage calendars, travel, expense processing, and governance projects including board materials and regulatory filings.

The ideal candidate will have paralegal experience or equivalent, familiarity with board portals, and experience supporting C-suite executives.