Blackstone Life Sciences - Administrative Assistant

Blackstone; Boston (MA); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Equity opportunities

Job summary

Blackstone in Boston seeks an experienced administrative assistant to manage complex calendars, screen inquiries, and coordinate travel for senior professionals.

You will handle expense reports, arrange meetings and conferences, support ad hoc projects, and uphold confidentiality in a fast-paced environment. Undergraduate degree and 5+ years of experience required; proficiency in Microsoft Office and Concur preferred.

Qualifications

• Undergraduate degree required.
• 5+ years of administrative assistant experience.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Discretion and confidentiality essential.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars, anticipate scheduling conflicts and coordinate internal and external meetings.
• Serve as gatekeeper, manage calls, correspondence and requests with professionalism and discretion.
• Coordinate conference rooms and visitor registration for smooth on-site experiences.
• Arrange domestic and international travel, including flights, visas, ground transport, hotels and itineraries.
• Oversee corporate expense management, track receipts, prepare reports, and ensure timely reimbursements.
• Coordinate logistics for internal conferences and large meetings, manage schedules, materials and vendor arrangements.
• Provide back-up administrative coverage for senior professionals and team members.
• Assist with various ad hoc projects.

Skills

Administrative experience

Organizational skills

Multitasking

Attention to detail

Written and verbal communication

Discretion and confidentiality

Self-starter and accountability

Project coordination

Problem solving

Education

Undergraduate degree

Tools

Microsoft Office (PowerPoint, Excel, Outlook)

Concur

Job description

Blackstone is the world's largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone's over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com . Follow @blackstone on LinkedIn , X (Twitter) , and Instagram .

Job Description

• Managing complex calendars, anticipating and resolving scheduling conflicts, and prioritizing internal and external meetings in close coordination with other assistants.
• Serving as the primary point of contact and gatekeeper, managing calls, correspondence, and requests with professionalism, and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, applicable visa and passport requirements, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Coordinating logistics for internal conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Providing back-up administrative coverage for other senior professionals and team members as needed.
• Assisting with various ad hoc projects.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Qualifications

• Undergraduate degree
• 5+ years of administrative assistant experience
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client q