Finance - Administrative Assistant

Blackstone; Berkeley Heights (NJ); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health benefits

Paid time off

401(k) plan

Discretionary bonuses

Job summary

A leading financial services firm in Berkeley Heights is seeking a Finance - Administrative Assistant to support senior executives. Responsibilities include managing calendars, coordinating travel, and assisting with expense management. Candidates should have over 2 years of experience, strong Microsoft Office skills, and excellent communication abilities. The position offers a competitive salary between $70,000 and $130,000, along with comprehensive benefits.

Qualifications

• 2+ years of experience supporting high touch senior executives.
• Professional integrity required.
• Ability to multi-task and meet deadlines.

Responsibilities

• Manage calendars and schedule appointments.
• Coordinate global travel planning and itineraries.
• Assist with business expense management in Concur.

Skills

Supporting high touch senior executives

Excellent written and verbal communication skills

Strong Microsoft Office skills, particularly Outlook

Experience coordinating travel arrangements

Professional integrity

Ability to thrive in a dynamic environment

Proactive and team-oriented

Ability to prioritize competing priorities

Tools

Concur

Job description

Join to apply for the Finance - Administrative Assistant role at Blackstone.

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.

The Administrative Assistant role entails working to provide support to the CAO of Global Finance as well as other professionals as needed within the Finance team. This role will be based in the Berkeley Heights office.

Responsibilities

• Manage calendars, including scheduling appointments, confirming meetings, coordinating with other assistants
• Coordinate complex global travel planning, schedules, and itineraries
• Answer calls and act as a gatekeeper
• Act as backup support for other senior professionals
• Book conference rooms for internal and external meetings
• Assist with business expense management in Concur
• Maintain Outlook contacts
• Track incoming requests for information
• Maintain and organize digital files
• Work on various ad-hoc projects

Qualifications

• 2+ years of experience supporting high touch senior executives
• Professional integrity
• Thrives in a dynamic environment while, at times, under competing priorities
• Proactive individual who works well within a team and with other assistants
• Works well with various levels of management
• Excellent written and verbal communication skills
• Motivated and enthusiastic
• Multi-tasks and prioritizes competing priorities while meeting deadlines
• Experience coordinating travel arrangements
• Strong Microsoft Office skills, particularly Outlook
• Familiarity with Concur

Compensation and Benefits

Expected annual base salary range: $70,000 - $130,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.