Internal Audit - Executive Assistant

The Blackstone Group L.P.; Bethpage (NY); On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Discretionary bonuses

Equity opportunities

Job summary

The Blackstone Group L.P. is seeking a proactive Executive Assistant to support the Internal Audit team and multiple Blackstone groups.

You will manage complex calendars, answer calls, and coordinate meetings across locations, while ensuring expense reports comply with policies and maintaining executive files. Ideal candidates will be highly organized, confidential, and comfortable interacting with senior management.

Qualifications

• Proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they occur.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and thrives in fast-paced, dynamic settings while managing competing priorities.
• Performs duties with confidentiality and integrity.
• Exceptional attention to detail and organizational skills.
• Ownership and accountability, driving projects to completion.
• Comfort when interacting with senior management regularly.
• Advanced proficiency in Microsoft Office including Outlook, PowerPoint, and Excel.
• Willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Responsibilities

• Manage highly complex calendars and schedule internal and external meetings.
• Answer calls and act as gatekeeper for internal and external stakeholders.
• Prepare, review, and submit complex expense reports with high accuracy and policy compliance.
• Greet guests and register them in the firm visitor system.
• Schedule conference rooms for meetings both internal and external.
• Order supplies and handle outgoing mail and packages.
• Maintain files for Executives and prepare file folders.
• Coordinate and drive culture initiatives.
• Contribute to various ad-hoc special projects.

Skills

Proactive mindset

Collaboration

Communication skills

Adaptability

Confidentiality

Attention to detail

Ownership and accountability

Interacting with senior management

Microsoft Office proficiency

Willingness to learn

Concur familiarity

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Concur

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Job Description:

• Working collaboratively across Blackstone business groups and within the Internal Audit team, locally and internationally.
• Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Answering calls and serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Meeting and greeting guests, registering guests in the firm visitor system.
• Scheduling conference rooms for internal and external meetings.
• Ordering supplies as needed; preparing outgoing mail, FedEx/UPS packages as needed.
• Maintaining files for Executive as requested and preparing file folders.
• Coordinating and driving various culture initiatives.
• Working on various ad-hoc special projects.

Blackstone seeks to hire individuals who are highly motivated, have sound judgment, and have demonstrated excellence in prior endeavors. In addition, the successful candidate will also possess:

Qualifications:

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escape.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Expected annual base salary range: $120,000 - $165,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Benefits & Compensation:

• Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses.
• Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Equal Employment Opportunity:

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

At Blackstone, we look to attract and retain the brightest minds in the business, hiring professionals across a wide range of disciplines. Our employees are integral to the firm’s identity, contributing to a culture of integrity, professionalism and excellence. It is their dedication and passion for their work that has helped Blackstone become a trusted partner for some of the largest institutional investors in the world. We encourage independent thinking and reward initiative, while providing services to help employees grow professionally. Our global business platform and brand reputation provide an unparalleled launch pad for growing your career.