Blackstone N1 (BXN1) - Administrative Assistant

Blackstone; San Francisco (CA); On-site; USD 70,000 - 130,000; Full time

Job summary

Blackstone N1 is seeking an Administrative Assistant to support a group of investment professionals on the Blackstone N1 team in San Francisco. You will anticipate needs, exercise independent judgment, and deliver proactive, high‑level support, managing complex calendars, travel, and meeting logistics.

The ideal candidate has 5+ years of experience supporting investors or senior executives, exceptional emotional intelligence, discretion, and superior written and verbal communication.

Qualifications

• 5+ years experience supporting multiple investors or senior executives within private equity, real estate, or financial services.
• Exceptional emotional intelligence, collaboration skills, and effectiveness in a fast-paced environment.
• Proven track record of working autonomously with discretion and sound decision-making for executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills with handling multiple deadlines.
• Experience coordinating complex travel; Concur knowledge is preferred.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars and prioritize internal/external meetings across leaders.
• Serve as primary contact and gatekeeper with discretion and sound judgment.
• Anticipate leaders' needs and adapt to varying work styles and priorities.
• Coordinate conference room bookings, meeting logistics, and visitor registration.
• Organize large conferences/meetings including schedules, materials, and vendors.
• Arrange domestic and international travel with detailed itineraries.
• Oversee expense reporting, tracking receipts, and reimbursements.
• Maintain Excel-based tracking systems for projects and deadlines.
• Assist with team engagement initiatives and events.
• Provide back-up coverage for other senior professionals as needed.

Skills

Emotional intelligence

Collaboration

Communication skills

Discretion

Organization

Multitasking

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Blackstone N1

Blackstone N1 (BXN1) is Blackstone’s unified platform for growth, hybrid, and perpetual private equity investing across the AI ecosystem and the next generation of high‑growth companies. BXN1 focuses on providing capital to companies seeking to manage the execution risks associated with high‑growth environments.

Job Description

The Administrative Assistant serves as a trusted partner to a group of investment professionals within the Blackstone N1 team by anticipating needs, exercising independent judgment, and delivering proactive, high‑level support. The responsibilities include:

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.
• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision‑making.
• Anticipating leaders’ needs through adaptability, and situational awareness across varying work styles and priorities.
• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on‑site experience.
• Organizing conferences and large‑scale meetings, including schedules, materials, and vendor coordination.
• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.
• Maintaining Excel‑based tracking systems to monitor projects, deadlines, and operational workflows.
• Assisting with team engagement initiatives, internal events, and special projects.
• Providing back‑up coverage for other senior professionals and team members as needed.

Qualifications

Blackstone seeks individuals who thrive in collaborative environments, demonstrate strong judgment, and have a track record of excellence in prior roles. The successful candidate should have:

• 5+ years of experience supporting multiple investors and/or senior executives, ideally within private equity, real estate, or financial services.
• Exceptional emotional intelligence, collaboration skills, and effectiveness in operating within a fast‑paced environment.
• Proven track record of working autonomously while exercising discretion and sound decision‑making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

San Francisco Applicants: Blackstone will consider for employment qualified applicants with arrest and conviction records, consistent with the San Francisco Fair Chance Ordinance.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‑by‑case basis. Please speak with your Blackstone Recruiting contact with any questions.