Tactical Opportunities - Executive Assistant

Blackstone; New York (NY); On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Life insurance

Discretionary bonuses

Equity potential

Job summary

Blackstone seeks an Executive Assistant for the Tactical Opportunities Group to support a Senior Managing Director and other senior leaders. The role handles highly complex calendars, travel, and expense management with a focus on discretion and reliability.

The successful candidate will coordinate meetings across time zones, prepare briefing materials, and facilitate seamless communication with internal and external stakeholders.

Qualifications

• Proactive, solutions-oriented mindset with issue-resolution focus.
• Strong collaboration in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability in fast-paced, changing environments.

Responsibilities

• Manage complex and dynamic calendars across multiple leaders and time zones.
• Serve as gatekeeper for internal and external stakeholders with professionalism.
• Coordinate meetings and calls with diverse participants and travel across countries.
• Prepare briefing materials and support meeting preparation and follow-ups.
• Assist with travel arrangements and travel spreadsheets for domestic and international trips.
• Prepare and review expense reports with high accuracy and policy compliance.
• Support personal scheduling related to travel when business intersects.
• Assist with ad hoc and special projects as needed.

Skills

Calendar management

Gatekeeping

Travel coordination

Document management

Executive communication

Collaboration

Confidentiality

Attention to detail

Ownership

Stakeholder management

Tools

Microsoft Office

Concur expense system

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Tactical Opportunities

Tactical Opportunities (TacOpps) is Blackstone's opportunistic investment platform.TheTacOppsteam invests globally across asset classes, industries and geographies, seeking to identify and execute on attractive, differentiated investment opportunities.As part of the strategy, the team leverages the intellectual capital across Blackstone’s various businesses while continuously optimizing its approach in the face of ever-changing market conditions.

Job Description

The Executive Assistant role entails working to provide support to a Senior Managing Director and other senior leaders within the Tactical Opportunities Group.

The responsibilities of the Executive Assistant include:

• Managing highly complex and dynamic calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Serving as a trusted gatekeeper and primary point of contact for all internal and external stakeholders, always maintaining professionalism and responsiveness.
• Coordinating meetings and calls across multiple stakeholders and time zones, while adapting quickly to changing priorities and last-minute adjustments.
• Supporting meeting preparation through research, document management, and organization of briefing materials.
• Participation in select internal meetings to help coordinate and maintain business pipeline.
• Arranging and managing intensive domestic and international travel, including maintaining detailed travel spreadsheets and preparing comprehensive trip packets.
• Providing detailed itineraries and ensuring all travel logistics are planned, communicated, and executed flawlessly.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Assisting with occasional personal scheduling where business and personal commitments intersect, particularly related to travel coordination.
• Supporting a wide range of ad hoc and special projects as needed.

Qualifications

Blackstone seeks to hire individuals who are highly motivated, have sound judgment, and have demonstrated excellence in prior endeavors. in addition, the successful candidate will also possess:

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalation.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$120,000 - $165,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.