Biochemistry Admin & Events Coordinator

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Great benefits

Job summary

Oklahoma State University’s Department of Biochemistry and Molecular Biology in Stillwater is seeking an Administrative Support Specialist to handle travel, scheduling, and front-desk duties. You will support faculty with travel, course materials, and undergraduate outreach, while coordinating events and departmental communications.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks for the BMB department.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 1 year of customer service and/or office experience

Responsibilities

• Submit department travel requests and vouchers; assist faculty in submitting course materials; schedule seminar series; manage itineraries and travel for guests including hotel and flight accommodations.
• Aid faculty in undergraduate recruitment efforts; act as team leader for undergraduate BMB Ambassadors.
• Coordinate all safety and compliance training for the department; promote the department through print and digital media.
• Coordinate special projects for the department including awards celebrations, annual picnic, department events, fundraisers; serve as Department Captain for United Way campaign.
• Maintain department inventory reconciliation and record keeping; facilitate removal of surplus items and chemicals; coordinate with advisors on scholarships and awards.
• Act as the departmental receptionist; greet guests; route calls; manage room reservations; submit maintenance work orders.
• Sort incoming mail; prepare and send packages; supervise student employees; provide backup for other staff.

Skills

Microsoft Office

Adobe Suite

Education

Bachelor's

Tools

Banner

Slate

OKCorral

Canvas

Job description

Oklahoma State University’s Department of Biochemistry and Molecular Biology in Stillwater is seeking an Administrative Support Specialist to handle travel, scheduling, and front-desk duties. You will support faculty with travel, course materials, and undergraduate outreach, while coordinating events and departmental communications.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks for the BMB department.