Senior Administrative Support Assistant

Oklahoma-State-University; Stillwater (OK); On-site; USD 20,000 - 25,000; Full time

Job summary

Oklahoma State University Stillwater is seeking an Administrative Support Specialist to support the Department of Biochemistry and Molecular Biology.

The role includes promoting the department, producing a newsletter, coordinating seminars, and assisting with events and special projects.

Qualifications

• High School/GED required; degree must be conferred by start date.
• Minimum 2 years of customer service experience.
• Strong written and oral communication, interpersonal skills, and time management.
• Experience with Microsoft Office and Adobe; ability to learn OSU systems.
• Familiarity with Banner, Slate, Omni, and Canvas.

Responsibilities

• Promote the department through print and digital media and materials; print posters as needed; work with student organizations on fundraising and promotion.
• Create and oversee department newsletter.
• Serve as backup for other administrative staff and act as departmental receptionist; manage room reservations and seminar logistics.
• Assist with special projects, process facilities work orders, and coordinate IT needs; maintain office equipment and inventory.

Skills

Strong written and oral communication

Interpersonal skills

Detail oriented

Time management

Education

High School/GED

Bachelor's degree

Tools

Microsoft Office

Adobe

Banner

Slate

Omni

Canvas

Job description

Campus

OSU-Stillwater

Contact Name & Email

John Gustafson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$14.75 - $18.00Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Department of Biochemistry and Molecular Biology is seeking to hire an Administrative Support Specialist. Duties include:

• Promote the department through print and digital media and materials (e.g. swag). Print posters as needed. Keep department display case material up-to-date. Work with student organizations on fundraising and promotion; graphic design for affiliated organizations (e.g. OSSEF, AMGDB, student clubs).
• Create and oversee department newsletter
• Serve as backup for other administrative staff. Act as departmental receptionist; maintain reservations of rooms and spaces within the department. Assist with all seminar-related activities; coordinate graduate student luncheons with visiting speakers. Assist with fundraisers and departmental events, including awards banquet.
• Assist with special projects for the department. Process Facilities Management work orders. Coordinate with department and FCA IT department regarding any computer equipment issues. Monitor and maintain office equipment. Maintain inventory of office supplies and orders when needed. Liaison for students and faculty. Other duties as assigned.

About the Department
The Department of Biochemistry and Molecular Biology (BMB) provides exceptional undergraduate and graduate programs that produce undergraduate and graduate students who are successful in multiple endeavors, from matriculation into medical school and life science graduate research programs, to finding research positions in academe, industry and government. Faculty in the department also conduct research in numerous areas such as plant biochemistry, microbiology, science education, bioinformatics, and cancer and chronic disease.

The Department of BMB’s mission is to add to and disseminate understanding of science related to the molecular basis of life in support of the missions of the Division of Agricultural Sciences and Natural Resources (DASNR) and OSU. It does so in three ways. First, BMB contributes the expertise of its members to research endeavors in DASNR-supported projects. Though sometimes the contribution is through informal consultation, often it is by full collaborative participation in these projects. Second, BMB maintains facilities, equipment, and services essential for modern molecular biological research and makes these available to all DASNR-supported researchers and researchers throughout the university. Third, through its formal teaching program and its workshop program, BMB provides training in the molecular analysis of life processes that prepares students to join active research teams or health professions as productive members. BMB sees itself at the center of life science research, able to bring together various interests for the advancement of society and humankind. For more information, visit: https://agriculture.okstate.edu/departments-programs/biochemistry/

There are lots of great reasons to work at OSU. Check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 2 years of customer service experience.

Skills, Proficiencies, and/or Knowledge:
Strong written and oral communication skill, interpersonal skills, detail orientated, and have effective time management. Experience with Microsoft Office and Adobe. Ability to learn OSU systems including Banner, Slate, Omni, and Canvas.

Preferred Qualifications

• Bachelor's degree in any field
• At least 2 years customer service and office experience.